Property Manager - Commercial Real Estate (Assistant PM)

ABOUT CPI

Commercial Properties, Inc. has been managing commercial buildings and associations in the Metropolitan Phoenix area since 1981. We currently manage over 200 properties — including industrial, office, and retail — totaling more than 12 million square feet.

Our mission and success have always been built on service and teamwork. We value integrity, respect, continuous improvement, excellence, teamwork, and fun.

POSITION DESCRIPTION

This is a highly involved role encompassing all facets of helping to manage a portfolio of commercial properties — industrial, office, and retail — to deliver the highest level of service to our clients.

The scope of this role includes tenant relations, capital project bidding, vendor selection and coordination, property maintenance, physical inspections, tenant improvement (T.I.) oversight, collections, financial reporting, lease provision enforcement, lease file maintenance, and various accounting and administrative functions.

KEY RESPONSIBILITIES

• Provide comprehensive support to property owners and clients, including monthly financial reports, annual budgets, CAM reconciliations, and tenant support
• Monitor, coordinate, and oversee interior and exterior property maintenance, including budget approval, scope of work, vendor bidding, project management, lien management, and payment processing
• Build and maintain tenant relationships across industrial, office, and retail properties, including rent collection, improvement projects, and move-in/move-out coordination
• Coordinate and manage tenant improvement projects, ensuring all work is approved by property owners and consistent with lease agreements
• Prepare annual property budgets and CAM reconciliations
• Coordinate with listing agents on new leases and lease renewals

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned.)

Portfolio Oversight & Operational Leadership

• Draft and manage professional correspondence and maintain organized records
• Oversee insurance certificate compliance for tenants and vendors
• Serve as the primary point of contact for calls and visitors, ensuring efficient and professional communication
• Prepare and distribute monthly financial and statistical reports with executive-level narratives
• Monitor utility usage and conduct monthly property inspections, delivering detailed site reports
• Ensure property checklists are consistently updated and accurate

Accounting Oversight

Accounts Receivable

• Participate in annual CAM reconciliations and budgeting processes
• Review monthly postings, approve adjustments, and ensure timely submission of rent rolls and financial reports
• Collaborate with Property Managers to resolve tenant account discrepancies

Accounts Payable

• Approve invoices and review financial packages prior to owner distribution
• Manage vendor and tenant disputes with professionalism and accuracy

Lease Administration

• Abstract new and renewal leases and ensure accurate data entry into Yardi
• Process all tenant documentation promptly and accurately

General

• Maintain proactive communication with leadership regarding property issues, changes, and owner requests
• Make sound, informed decisions with the confidence and ability to explain and enforce them
• Demonstrate flexibility, adaptability, and composure when shifting between priorities and managing competing demands
• Enjoy working with people and find genuine satisfaction in supporting clients, tenants, and colleagues

SKILLS & REQUIREMENTS

• Active Arizona Real Estate License (required)
• Minimum of 5 years of commercial property management experience, with exposure to industrial, office, and/or retail assets
• Exceptional organizational skills — critical for success in this role
• Effective oral and written communication skills
• Working knowledge of accounting and finance as it relates to commercial property management
• Proficiency in Microsoft Word, Excel, Outlook, and Teams; general computer and office technology literacy
• Experience with Yardi (required)
• Bachelor's degree (BA/BS) preferred; commensurate experience will be considered
• Responsive, professional, and positive in interactions with clients, tenants, vendors, and coworkers
• Prior supervisory or managerial experience a plus; this role may include directing a small team of property managers supporting your portfolio

Job Type: Full-time

Pay: $1.00 - $2.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• What are your compensation expectations (range)?

Experience:

• Commercial (not multi-family) Property Management: 5 years (Required)

License/Certification:

• Arizona Real Estate License (Required)

Work Location: In person