Fleet Logistics Coordinator

About Us

We are a family-owned landscaping and transportation company based near the Raleigh Fairgrounds. Our logistics team coordinates deliveries throughout North Carolina, South Carolina, and Georgia, supporting a fleet of 20 trucks and hundreds of trailers.

We're looking for an organized, confident, and proactive Fleet Logistics Coordinator to join our logistics team. This is a fast-paced position where planning, decision-making, and organization are just as important as communication.

If you enjoy solving logistical puzzles, balancing priorities, and keeping operations running smoothly, we'd love to hear from you.

Schedule

• Full-time, Monday-Friday
• Some weekend work required during the busy spring season
• Primarily in-office, with the ability to work-from-home on occasion
• Reliable transportation required

This position includes carrying a company cell phone for after-hours emergencies such as breakdowns or other urgent driver issues. An “on-call” schedule will be arranged with other team members.

Benefits

• Paid Time Off
• Health, Dental, and Vision Insurance
• 401(k) with company match (for eligible full-time employees)

Position Summary

The Fleet Logistics Coordinator is responsible for planning and coordinating the daily movement of drivers, trucks, and trailers while ensuring safe, efficient, and reliable service to our customers.

Success in this role requires strong organizational skills, sound judgment, and the ability to make timely decisions while managing multiple priorities. The ideal candidate enjoys planning ahead, maintaining structure, communicating clearly, and adapting as circumstances change throughout the day.

Primary Responsibilities

Dispatch & Logistics

• Coordinate daily assignments for approximately 20 CDL drivers.
• Develop and adjust delivery schedules based on customer priorities, driver availability, equipment availability, and changing conditions.
• Communicate clear dispatch instructions to drivers and ensure critical information is accurately relayed.
• Monitor daily operations and proactively adjust plans when necessary.
• Balance customer service, operational efficiency, and driver safety when making dispatch decisions.
• Maintain organized dispatch records and communicate schedule changes to the appropriate team members.

Driver Support

• Serve as the primary point of contact for drivers throughout the workday.
• Respond to operational questions and resolve issues efficiently.
• Maintain professional working relationships while establishing clear expectations and consistent communication.
• Escalate significant operational issues when appropriate.

Fleet Management

• Coordinate preventative maintenance schedules.
• Monitor inspections, repairs, and equipment availability.
• Perform periodic visual inspections of trucks and trailers.
• Coordinate with mechanics and drivers to ensure maintenance issues are addressed promptly.

Safety & Compliance

• Assist with driver safety meetings and training.
• Support DOT/FMCSA compliance efforts.
• Work with the logistics team to ensure vehicles, drivers, and records remain compliant with company policies and regulatory requirements.

Customer Support

While most customer communication is handled by other team members, this position will occasionally communicate directly with customers regarding scheduling, delivery updates, or operational issues.

Qualifications

Preferred:

• Dispatch or transportation logistics experience
• DOT/FMCSA knowledge
• Experience coordinating multiple drivers or field employees
• Microsoft 365 proficiency (Excel, Outlook, Teams)

Successful candidates will demonstrate:

• Outstanding organizational skills
• A strong memory when it comes to relevant details about repeat customers when dispatching
• Excellent judgment and decision-making ability
• Ability to prioritize multiple competing demands
• Strong verbal and written communication skills
• Ability to remain calm under pressure
• Confidence making operational decisions in a fast-paced environment
• Professional, respectful communication with drivers, customers, and coworkers
• Ability to anticipate problems and adjust plans proactively
• Basic understanding of commercial vehicle maintenance is helpful

What Success Looks Like

Successful Fleet Logistics Coordinators:

• Stay organized even during busy periods.
• Plan ahead rather than constantly reacting.
• Make clear, confident decisions.
• Communicate concise and accurate instructions.
• Balance the needs of drivers, customers, and the business.
• Adapt quickly while maintaining a positive attitude.
• Take ownership of operational outcomes.
• Asking teammates for help or a second opinion when needed.

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the company.

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $50,000