Construction Project Coordinator

Company Overview
Commercial Industrial Corp.s a heavy highway and civil construction contractor looking for a highly organized, tech-savvy Construction Project Coordinator to support our project team.

Much of our work is FDOT and other public infrastructure, which comes with detailed documentation requirements, specifications and procedures. A big part of this job is learning those requirements, following them accurately and getting the paperwork done on time. We're looking for someone who can dig into a manual or a spec, figure out what's required and take care of it without being walked through every step.

What we need is someone who picks up technology quickly and uses tools like AI to set up systems, organize information and make our office run more efficiently. If you like building a better process, keeping everything in order and finding smarter ways to get work done, this role is for you.

What You'll Do

• Set up and maintain organized digital filing systems, templates, trackers and workflows for our projects
• Use AI tools (such as ChatGPT, Claude or Microsoft Copilot) to draft correspondence, summarize documents and meetings, build spreadsheets and automate repetitive tasks
• Learn and follow FDOT and agency documentation requirements, specifications, standard procedures and submittal deadlines
• Prepare, review and submit required agency paperwork accurately and on time, and keep complete records to back it up
• Track and manage project documents: RFIs, submittals, change orders, purchase orders, permits, meeting minutes and closeout paperwork
• Build and maintain Excel logs and reports for schedules, deadlines, quantities and costs
• Support billing, invoices, purchase orders and job cost tracking
• Coordinate with field supervisors, subcontractors, vendors, engineers and owners to keep information flowing
• Keep office records aligned with what's happening in the field
• Make sure deadlines and required documentation don't slip through the cracks
• Learn and help roll out new construction and accounting software
• Look for ways to improve how we work, then put them in place

What We're Looking For

• Strong computer skills and a track record of learning new software quickly
• Hands-on experience using AI tools, with real examples of how you've used them
• Ability to research a requirement, procedure or specification, understand it and follow it through to completion with minimal hand-holding
• Comfortable working within detailed rules, deadlines and documentation standards
• Strong Microsoft Excel, Word and Outlook skills
• Very organized and detail-oriented, with an eye for creating order out of chaos
• Basic understanding of invoices, budgets, POs or bookkeeping (we'll teach the construction side)
• Clear, professional written and verbal communication
• Able to juggle multiple priorities and deadlines
• Self-motivated, curious and comfortable working independently

Nice to Have (Not Required)

• Office admin, project coordination or operations experience in any industry

• Construction, engineering or public-works experience

• Experience with FDOT, municipal, county or other public agency documentation and procedures

• Experience setting up automations, templates or workflows (Power Automate, Zapier, SharePoint, etc.)

• Intermediate to advanced Excel skills (formulas, pivot tables, etc.)

• Experience with project management or accounting software

Pay: From $23.00 per hour

Expected hours: 40.0 – 45.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $23