Administrative Assistant

We are looking for a dependable and detail-oriented Administrative Assistant to support daily office operations within our commercial and industrial construction company. This position plays a key role in keeping the office running smoothly by managing front desk responsibilities while also supporting project teams and leadership with a variety of administrative tasks. The ideal candidate is proactive, organized, and comfortable handling a mix of responsibilities throughout the day.
 

·         Greet and assist visitors, clients, and vendors in a professional manner 

·         Answer, screen, and direct incoming phone calls 

·         Handle incoming and outgoing mail, packages, and deliveries 

·         Maintain a clean and organized front desk and common office areas 

·         Provide administrative support to the project team and leadership

·         Assist with document preparation, scanning, copying, filing, etc.  

·         Maintain organized digital filing system

·         Assist with scheduling meetings and general office coordination 

·         Take meeting notes when needed 

·         Support overall office operations and assist with additional tasks as needed

 

·         Prior front desk experience required 

·         Construction industry experience preferred but not required

·         Excellent written and verbal communication skills 

·         Proficiency in Microsoft Word, Outlook, and Excel 

·         Professional and friendly demeanor 

·         Ability to prioritize and manage time effectively 

·         Comfortable working in a fast-paced environment

 
Benefits/Perks

·         Competitive compensation based on experience 

·         Health, Vision and Dental Insurance available with employee contribution 

·         Paid time off and paid holidays 

·         Yearly performance-based bonus 

·         401(k) with company match