Part-Time Bookkeeping / Project Administrative Assistant

Part-Time Accounting & Project Administrative Assistant

Location: In Person – Pompano Beach, FL

Pay: $18–$22 per hour, depending on experience

Schedule: Approximately 20–24 hours per week, with potential for full-time employment

We Are Commercial Builders

We are a value-driven company committed to delivering exceptional craftsmanship and service across every phase of a commercial construction project. Since 1994, Commercial Builders has specialized in structural and light-gauge framing, light-gauge trusses, drywall, insulation, acoustical ceilings, stucco, and EIFS systems. Our business is built on a foundation of honesty, integrity, and the consistent ability to complete projects on time and to the highest standards.

Please note: We are not accepting resumes or candidate submissions from staffing agencies, recruiting firms, or third-party recruiters for this position at this time.

Position Summary

We are seeking a detail-oriented, organized, and dependable Part-Time Accounting & Project Administrative Assistant to support our accounting and project administration operations at our Commercial Builders Pompano Beach office.

What We’re Looking For

This role is ideal for someone with bookkeeping or invoice-entry experience who enjoys keeping financial records organized, supporting day-to-day office operations, and helping prepare documentation for upcoming construction projects. The primary responsibilities will include entering vendor invoices into our accounting system, maintaining organized financial records, and assisting with project submittal packages.

Training will be provided on our accounting software and submittal procedures. We are looking for someone who is comfortable working with numbers, proficient in Excel and PDF documents, and able to manage tasks accurately and efficiently.

This position will begin part-time, with the opportunity to grow into a full-time role based on workload, company needs, and individual performance.

Key Duties & Responsibilities

Accounting & Bookkeeping Support

• Enter vendor invoices accurately and efficiently into the company's accounting system.
• Review invoices for completeness and organize supporting documentation.
• Maintain accurate, organized, and up-to-date financial records.
• Assist with filing, document management, and general bookkeeping tasks.
• Help track invoices and related paperwork as needed.

Project & Administrative Support

• Assist in preparing, organizing, and compiling submittal packages for upcoming construction projects.
• Organize project documents, product information, and supporting materials.
• Work with PDF documents to review, combine, organize, and prepare files for submission.
• Maintain orderly electronic and physical filing systems.
• Provide general administrative support to help keep daily office operations running smoothly.
• Required Skills & Qualifications
• Previous experience in bookkeeping, accounts payable, invoice entry, or a similar accounting support role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Excel and working with PDF documents.
• Basic computer skills and the ability to learn new software systems.
• Strong data-entry accuracy and the ability to maintain organized records.
• Dependable, professional, and able to work independently while managing assigned priorities.
• Good written and verbal communication skills.
• Willingness to learn the company's accounting software, project documentation requirements, and submittal process.

Preferred Qualifications

• Previous experience in a construction office, contractor's office, or a related industry a plus.
• Familiarity with vendor invoices, accounts payable, or general bookkeeping procedures.
• Experience organizing technical documents, project paperwork, or submittal packages.

Schedule & Work Arrangement

This is an in-person position at our Pompano Beach office, with an expected schedule of approximately 20–24 hours per week.

Our preferred schedule is Monday through Wednesday, 9:00 a.m.–5:00 p.m., as coverage on these days is our primary need.

Alternatively, we can consider a flexible schedule Monday through Friday, generally 8:00 a.m.–12:00 p.m., with additional hours arranged as needed to reach the target of 20–24 hours per week.

The schedule may evolve as business needs change. There is potential for this position to transition to full-time employment as workload increases and the needs of the company develop.

We are an Equal Opportunity Employer and participate in E-Verify.