Special Assistant

CeLeen, an operating group of Command Holdings, is seeking a candidate to join our Department of State team supporting the Office of Consular Affairs Financial Services (CAFS) as a Special Assistant. The team houses the strategic planning, financial management, and oversight of issues related to financial resources.

Duties & Responsibilities

• Function as a Special Assistant providing coordination, quality control, and process flow management for communications and taskings from and to CAFS and among its constituent divisions.
• Respond to and direct the flow of taskers and information between CGFS, CAFS, and other CA and Department of State stakeholders, as well as other federal agencies, and coordinating, tracking, and contributing to tasks within the office.
• Process incoming clearance requests by coordinating with Team Leads and Division Chiefs to identify equities and task out according to portfolio coverage.
• Plan, coordinate, and ensure CAFS’s schedule is strategically managed and followed; including managing meeting and appointment invitations against recurring meetings; and ensuring required briefing materials, meeting minutes and notes, and other meeting-related materials are promptly processed.
• Prioritize conflicting needs; handle matters expeditiously and proactively; and follow projects through to successful completion, often with deadline pressures.
• Successfully complete critical tasks with a proactive, hands-on approach, and support tasks that facilitate the principal’s ability to effectively lead the office.
• Work with CGFS’s Staff Assistants and Executive Assistant to monitor internal and external tasks, deadlines, and deliverables.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Ensure a seamless and timely flow of information, policy guidance, and advice between CGFS, CAFS, and other Department of State Offices and Directorates.
• Provide training and support to CAFS colleagues regarding office policies and procedures.
• Manage and complete the CAFS Time & Attendance submission process on a biweekly basis.
• Perform office management duties as assigned by the CAFS Management team.
• Maintain and update information sharing sites to include SharePoint and Teams.
  
  

Expected salary range; $83,000-$93,000

Work Environment

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.
  
  

Physical Demands

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

Travel

• 0-10% / Minimal travel.
  
  

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team.

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act. 

CeLeen's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with the Human Resources Team.

Basic Requirements

• Bachelor’s Degree.
• Current, active Secret security clearance.
• 1-3 years of experience as a management consultant or high-level executive assistant.
• Strong interpersonal skills with a demonstrated ability to interact effectively with colleagues and personnel at various Department levels.
• Expert communication skills with the ability to communicate complex topics effectively and in a clear and concise manner.
• Strong analytical skills, especially toward evaluating the efficiency and effectiveness of program operations.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Ability to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Highly resourceful team-player, with the ability to also be effective independently.
• Excellent judgment and discretion.
  
  

Preferred Qualifications

• Masters degree.
• Previous experience with or knowledge of Department of State operations, especially Consular Affairs.
• Previous experience with a federal agency's document clearance process.
• Available within 2 weeks of offer.
  
  

Benefits

CeLeen offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance