Accounts Payable Specialist

Position Summary
Command Construction, Inc. is seeking a reliable, accountable, and detail-oriented Accounts Payable Specialist to join our team. This position will be responsible for accurately processing vendor invoices, maintaining organized financial records, communicating with vendors and internal departments, and ensuring bills are properly reviewed, coded, approved, and paid on time.

The ideal candidate is someone who takes ownership of their work, follows through without constant supervision, notices discrepancies before they become problems, and can be trusted to handle sensitive financial information with accuracy and professionalism.

Key Responsibilities

• Receive, review, and process vendor invoices in a timely and accurate manner
• Verify invoices for accuracy, proper documentation, job numbers, purchase orders, and approvals
• Code invoices to the appropriate accounts, jobs, and cost categories
• Match invoices with receipts, purchase orders, and supporting documentation
• Identify and resolve discrepancies or missing information before invoices are processed
• Maintain organized and accurate AP records and documentation
• Enter invoices and payment information into the company’s accounting system
• Assist with weekly check runs and electronic payments
• Communicate with vendors regarding invoices, statements, payment status, and discrepancies
• Reconcile vendor statements and research outstanding balances
• Monitor accounts payable aging and ensure invoices are paid according to established terms
• Work closely with project managers, purchasing, accounting, and other departments to obtain necessary documentation and approvals
• Maintain accurate records of company purchases and expenses
• Assist with month-end and year-end accounting processes
• Maintain confidentiality of financial and company information
• Help identify process improvements that can make the AP process more efficient and accurate
• Perform other accounting and administrative duties as assigned

What We’re Looking For

• Reliable and dependable — consistently meets deadlines and follows through on responsibilities
• Accountable — takes ownership of mistakes and works to correct them rather than passing problems along
• Highly detail-oriented — able to identify discrepancies, missing information, and errors
• Organized — able to manage multiple invoices, vendors, deadlines, and priorities
• Self-motivated — able to stay productive and manage responsibilities with limited supervision
• Strong follow-through — doesn't let tasks, questions, or discrepancies fall through the cracks
• Professional communicator — comfortable communicating with vendors, employees, and management
• Trustworthy and discreet — understands the importance of confidentiality when handling financial information
• Comfortable working in a fast-paced construction environment where priorities can change

Qualifications

• Previous accounts payable, accounting, bookkeeping, or related experience preferred
• Construction or job-cost accounting experience is a plus
• Experience with accounting software preferred
• Strong computer and data-entry skills
• Proficiency with Microsoft Office, particularly Excel
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to work independently while also collaborating with a team
• High school diploma or equivalent required; accounting or business coursework/degree is a plus

What Success Looks Like in This Position
The successful candidate will become someone the company can count on. Invoices are processed accurately and on time, discrepancies are caught before they become problems, documentation is organized and easy to locate, vendors receive timely communication, and responsibilities are followed through without needing constant reminders.

Why Join Command Construction?
Command Construction is a growing commercial construction company that values teamwork, accountability, safety, and doing the job right. We are looking for someone who wants to become a dependable part of our team and take ownership of an important role within the company.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $38,875 - $54,554