Procurement Specialist

Title: Procurement Specialist

Summary of Role

The Procurement Specialist plays a critical role in managing the full scope of Procure-to-Pay (P2P) activities and overseeing the vendor and supplier lifecycle performance within Coupa. This role ensures that procurement processes—including vendor onboarding, enablement, maintenance, and reporting—are executed effectively and efficiently. The Procurement Specialist is accountable for ensuring that all procurement reviews and process flows are properly followed, and that vendor records remain accurate and up-to-date.

This position requires collaboration with internal teams and external vendors to ensure seamless PR to PO processing, as well as robust supplier engagement through the Coupa Network. The role demands strong decision-making capabilities, negotiation skills, and the ability to handle multiple priorities in a fast-paced environment, while interfacing regularly with Netsuite and Coupa systems.

How You’ll Succeed

Vendor and Supplier Lifecycle Management

·        Lead vendor onboarding, enablement, and maintenance processes within Coupa.

·        Ensure proper documentation and compliance throughout the vendor lifecycle.

·        Monitor supplier performance and provide feedback and reporting on vendor effectiveness.

P2P Process Execution

·        Manage end-to-end Procure-to-Pay activities, ensuring adherence to process standards.

·        Validate purchase requisitions (PRs) and ensure seamless transition to purchase orders (POs).

·        Oversee purchase order management and timely issue resolution.

Manage Renewals and Negotiations

·        Track contract renewal timelines, proactively engaging vendors and internal stakeholders to ensure timely renewals.

·        Lead renewal discussions, renegotiations, and amendments with suppliers to secure favorable terms and maintain continuity of services.

·        Collaborate with legal, finance, and operational teams to support contract negotiations and ensure alignment with business objectives.

Cross-Functional Collaboration

·        Act as the primary liaison between procurement, finance, Legal, and business teams.

·        Represent the Procure-to-Pay team in meetings and effectively communicate updates, risks, and process changes.

·        Partner with requesters and internal stakeholders to ensure timely and accurate procurement operations.

Vendor Enablement & Support

·        Ensure that suppliers are properly supported and enabled on the Coupa Network.

·        Provide guidance and troubleshooting support to vendors on system usage and transaction management.

Reporting & Analytics

·        Generate regular reports on procurement metrics, supplier status, and process effectiveness.

·        Provide timely updates and reporting on procurement activities to leadership and key stakeholders.

Continuous Improvement & Compliance

·        Identify opportunities for process improvements and automation to optimize procurement operations.

·        Ensure compliance with internal procurement policies and applicable regulations.

·        Maintain a proactive approach to resolving procurement-related issues.

What You Bring

·        Bachelor's degree in Supply Chain Management, Business Administration, Finance, or related field.

·        3-5 years of experience in procurement, sourcing, or vendor management.

·        Hands-on experience with Coupa and Netsuite systems preferred.

·        Strong understanding of the Procure-to-Pay process and supplier lifecycle management.

·        Excellent negotiation and relationship management skills.

·        Analytical mindset with attention to detail and proficiency in reporting and data analysis.

·        Effective verbal and written communication skills with the ability to interact across departments and with external vendors.

·        Ability to handle multiple priorities in a fast-paced environment.

·        Self-starter with the ability to work both independently and collaboratively.

·        Strong problem-solving abilities and process-oriented thinking.

Who You Are

Manages Complexity – Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals.

Ensures Accountability – Holding self and others accountable to meet commitments.

Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

All Company Core Competencies

Customer Focus: You build strong customer relationships and deliver customer-centric solutions.

Cultivates Innovation: You create new and better ways for the organization to be successful.

Collaborates: You build partnerships and work collaboratively with others to meet shared objectives.

Instills Trust: You gain the confidence and trust of others through honesty, integrity, and authenticity.

Self-Development: You actively seek new ways to grow and be challenged using both formal and informal development channels.