District Secretary

For nearly six decades, Commack Volunteer Ambulance Corps has proudly provided emergency medical services to the residents and visitors of Commack and the surrounding communities. As one of Long Island's busiest EMS agencies, we are dedicated to delivering high-quality patient care while maintaining a strong commitment to professionalism, integrity, accountability, and community service.

We are currently seeking a motivated, detail-oriented, and highly organized individual to join our team as a District Secretary.

The District Secretary serves an important role in supporting the daily administrative and financial operations of the organization. This position is responsible for a variety of clerical, bookkeeping, and administrative functions, helping to ensure the efficient management of records, financial transactions, organizational correspondence, and day-to-day office activities.

The successful candidate will possess strong organizational skills, excellent attention to detail, the ability to maintain confidentiality, and a commitment to providing professional customer service to employees, volunteers, vendors, and members of the public.

• Maintain accurate administrative, personnel, and organizational records
• Perform data entry and document management functions
• Process accounts payable and accounts receivable transactions
• Maintain bookkeeping and financial records utilizing QuickBooks
• Prepare, track, and file purchase orders and related documentation
• Assist with the administration of organizational fund drive activities
• Manage confidential personnel, financial, and operational information
• Provide administrative and clerical support to management and staff
• Serve as a professional point of contact for employees, volunteers, vendors, contractors, and members of the public
• Assist with special projects and other administrative assignments as needed
• Support the overall operational and administrative needs of the organization

• High School Diploma or GED
• Proficiency with QuickBooks
• Proficiency with Google Workspace
• Proficiency with Microsoft Office applications
• Strong organizational, administrative, and time-management skills
• Strong computer, data-entry, and recordkeeping abilities
• Ability to handle confidential information with discretion
• Excellent verbal and written communication skills
• Valid New York State Driver License
• Successful completion of departmental drug screening
• Successful completion of a background investigation

• Prior experience in an administrative, clerical, bookkeeping, or office management role
• Experience working within a nonprofit, municipal, healthcare, EMS, or public safety organization
• Experience with financial recordkeeping, accounts payable, and accounts receivable processes

• Competitive Salary
• Flexible Schedule
• Paid Time Off (PTO)
• Complimentary Gym Membership
• Supportive and Professional Work Environment
• Opportunity to Make a Meaningful Difference in the Community

At Commack Volunteer Ambulance Corps, every member of our team contributes to a mission that directly impacts the lives of our neighbors. This position offers the opportunity to become part of a respected organization with a long-standing tradition of service while supporting the emergency medical professionals and volunteers who answer the call when our community needs help most.

Commack Volunteer Ambulance Corps

Neighbors Helping Neighbors Since 1966