Front Desk Receptionist

Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management functions. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative and customer support skills while contributing to a positive office atmosphere.

Responsibilities

• Greet visitors, clients, and staff with professionalism and warmth, creating a positive first impression.
• Manage multi-line phone systems efficiently, directing calls accurately and courteously.
• Handle incoming correspondence, emails, and inquiries promptly and effectively.
• Maintain organized filing systems, data entry records, and ensure all documents are proofread for accuracy.
• Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar tools.
• Assist with clerical duties including photocopying, faxing, mailing, and inventory management of office supplies.
• Provide excellent customer service support by addressing questions or concerns with patience and clarity.
• Utilize computer skills across Microsoft Office Suite, Google Workspace, and other relevant software to streamline daily operations.
• Uphold phone etiquette standards while managing appointment reminders and client communications.
• Support administrative tasks such as proofreading documents, organizing files, and data entry to ensure accuracy and efficiency.

Requirements

• Proven experience in office management, clerical work, or as a receptionist in a professional setting.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with data entry systems.
• Excellent organizational skills with the ability to multitask effectively in a busy environment.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Bilingual abilities are highly preferred to serve diverse clientele effectively.
• Previous experience in customer service or customer support roles is advantageous.
• Knowledge of QuickBooks or bookkeeping experience is a plus for handling basic financial tasks.
• Strong typing skills along with attention to detail for proofreading and data accuracy.
• Ability to manage time efficiently while prioritizing tasks in a dynamic setting.
• Personal assistant or medical/dental receptionist experience is beneficial but not mandatory. Join us as our Front Desk Receptionist and be the friendly face that keeps our office running smoothly! Your organizational prowess combined with your enthusiasm will help create a welcoming environment for everyone who walks through our doors.

Pay: $16.00 - $18.95 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $16 - $19