Fleet Administrator

POSITION: FLEET ADMINISTRATOR

The Fleet Administrator plays a key role in the daily administrative functions of the Fleet Department. This position is responsible for creating work orders and purchase orders, vendor communication, and completing fleet projects. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

DUTIES TO PERFORM:

• Create and review all Equipment Work Orders.
  • Respond to all Equipment Service Requests and Inspections and ensure Work Orders are created and/or updated.
  • Communicate High Priorities with Fleet personnel to ensure timely repair of equipment.
  • Ensure repair parts are ordered.
  • Ensure equipment locations, status, and naming conventions are correct.
• Support Fleet management with all administrative duties.
• Order fleet shop supplies, as requested.
• Create purchase orders and process the receiving of items and/or services.
• Review fleet invoices for accuracy and resolve discrepancies quickly and effectively.
• Resolve any issues with fleet vendors.
• Report all damage to equipment to management.
• Negotiate with vendors to secure competitive pricing and resolve issues related to delivery delays or discrepancies.
• Participate in the physical inventory counts if requested.
• Backup the receiving and delivery of packages delivered to the office.
• Create and update the Standard Operating Procedures (SOPs) for the Fleet Administrator position.
• Manage a high volume of telephone calls and inbound and outbound emails.
• Learn all systems and processes and contribute to all areas of Fleet Operations.
• Work safely and adhere to all applicable safety policies and comply with all company policies, procedures, and standards.
• Attend scheduled meetings as assigned.
• Perform other duties as assigned by management.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

• Education and/or Experience: High school diploma or GED plus technical education; or three to five years related experience and/or training; or equivalent combination of education and experience.
• Language Skills: Ability to convey your ideas with clarity and precision, read, analyze, and interpret technical procedures and governmental regulations. Ability to write reports and business correspondence and effectively present information and respond to questions.
• Mathematical Skills: Critical thinking, problem solving, analytical thinking, and time management.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must be able to work under time and budgetary constraints.
• Computer Skills: Skilled knowledge of the internet and using computers and related technology, accounting systems, administrative software, database software; spreadsheets, and Microsoft Office Suite.
• Communication Skills: Ability to communicate through written, oral, non-verbal, active listening, and contextual communication.

COMANCO is an Equal Opportunity Employer: minority/female/disability/veteran

Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

COMANCO is a Drug-free workplace under Federal Law.