Primary Purpose:                              

 Assists program directors with budgeting, purchasing, and monitoring of state and federal programs.

Education / Certification:

Bachelor’s degree in accounting, finance, or related field or 4 years of accounting or related experience.

Experience / Other Requirements

1. One year of accounting or bookkeeping experience. 
2. Financial experience in school business or another governmental entity is preferred.

Special Knowledge / Skills:

1. Knowledge of applicable district policies and procedures. 
2. Knowledge of accounting principles and the ability to manage budgets. 
3. Microsoft Excel and Word proficient. 
4. Effective communication skills, both written and verbal.

Major Responsibilities and Duties:

1. Coordinates with program staff in the development of state program budgets. 
2. Processes requisitions for the program in accordance with procedure, policy, regulation, law, and good practice. 
3. Compiles reports and spreadsheets for evaluating and maintaining data. 
4. Collaborates with Human Resources and the specific State Program Director to verify staffing assignments. 
5. Reviews timesheets for part-time employees and extra duty pay. 
6. Assists with the collection of data for program compliance. 
7. Reconciles Time & Effort with the payroll department when needed. 
8. Prepares monthly reconciliations, journals, and other reports as directed by the Budget Director and Executive Director of Accounting and Finance. 
9. Performs other duties as assigned by the Chief Information Officer.
10. Works closely with all staff to facilitate the educational process by accurately and efficiently conducting school business. 
11. Demonstrates behavior that is professional, ethical, responsible, and serves as a role model for all District staff. 
12. Reviews current procedures with suggestions for increased efficiency and accuracy.

Professional Growth and Development 

1. Develops needed professional skills appropriate to job assignments. 
2. Continues updating skills through finance and accounting classes. 
3. Maintains current knowledge of generally accepted accounting principles and governmental accounting. 
4. Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance, and learning the records retention schedule for department records.

Supervisory Responsibilities:

None.