What are the responsibilities and job description for the Clerical: HS Registrar position at Comal Independent School District?
Primary Purpose
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
Education / Certification
Records, Reports, and Correspondence
None.
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
Education / Certification
- High School Diploma or GED.
- Ability to maintain accurate and auditable records.
- Ability to use personal computer and software to develop or maintain spreadsheets and databases. Ability to use word processing software.
- Proficient typing and file maintenance skills.
- Basic math skills.
- Strong organizational, communication, and interpersonal skills.
- Three years of clerical experience.
Records, Reports, and Correspondence
- Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
- Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
- Process and transmit requests for student information, including student transcripts for colleges and universities.
- Calculate grade point averages, class rank, and prepare honor rolls.
- Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
- Assist campus administration and counselors with the preparation of reports and student data information.
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
- Maintain confidentiality of information.
- Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
- Other duties as assigned.
None.