Legal Receptionist

Legal Receptionist Job Description:

If you are looking for a fast-paced, positive team environment with professional growth potential, then look no further. Our Personal Injury Law firm has an immediate full-time opportunity for a superstar Front Office Receptionist... a team player who has excellent administrative and communication skills that wants to be our ambassador of first impressions. This is a fabulous opportunity for someone who wants to be part of an All-Star team.

About Us

Our Founding and Managing Attorney is an entrepreneur who is passionate about helping our clients and their families through an extremely emotional process while dealing with the pain of their injuries as a result of someone’s negligence. Our goal is to provide a first-class client experience as our team helps them navigate an otherwise difficult and often lengthy process on their road to recovery. We need an empathetic Front Receptionist who is mature, caring, and wants to ensure the client experience with our Firm is second to none.

We have set our sights on being the “go-to firm” for Personal Injury Law in the Central Valley. While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports hiring additional team members.

Currently, we need someone who can help us take control of the front-end client experience by being the first point of contact with the firm, providing general administrative support and helping us communicate effectively with our clients and potential new clients. Ideally, you will have experience as a Front Receptionist, Secretary or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it’s needed.

If the following describes you, then YOU may be the superstar we are looking for:

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

What You'll Do:

• Answer phones and welcome guests
• Schedule appointments and manage calendars
• Perform basic administrative tasks – draft documents, copy, scan, file
• Communicate with potential and existing clients in person, by phone and email
• Manage paper and electronic files
• Back up team members when they need a hand or a day off
• Maintain practice and client confidentiality

Minimum Qualifications (non-negotiable):

• You must be available to work and be in the office Monday – Friday, 8 a.m. to 5 p.m.
• You must have strong administrative skills and be detail-oriented
• You must be comfortable working with various computer programs, databases and systems
• You must be reliable, trustworthy and able to maintain strict confidentiality
• You don’t think making coffee or getting our guests a beverage is beneath you
• You must be a positive, high-energy team player who is results-oriented – No Drama!
• You must be bilingual
• You must care about something and have goals in life.

This position offers a respectful team culture, opportunities for professional development, benefits and a competitive salary based on skills and experience.

What It's Like to Work at Colvin Accident Lawyers

Working at Colvin Accident Lawyers is like jumping onto a rocket ship mid-launch—things move fast, growth is explosive (around 60% year-over-year!), and there’s no shortage of new challenges to tackle or skills to sharpen. Whether you're just starting out or bringing years of experience, there's plenty of room to grow with us.

Led by Donald Colvin, our firm balances grit with good humor. When it comes to cases, Donald is fiercely committed to getting top results for our clients. His drive sets the tone: we fight smart, hard, and ethically. But behind the scenes, Donald’s a bit of a big kid—quick with a joke and always ready to lighten the mood. It’s this combination of intensity and levity that makes our workplace energizing rather than exhausting.

Culture-wise, we’re more than coworkers—we’re a family. Even with a mix of remote and in-office team members, we’ve built strong relationships rooted in mutual support and camaraderie. Whether it’s daily interactions, virtual check-ins, or team meetings, we keep the connection alive. Our meetings are more than just status updates—they’re mini reunions where we share ideas, swap stories, and build each other up.

We value team building, and we're looking forward to hosting a staff retreat soon—something to celebrate how far we’ve come and refuel for what’s ahead.

Bottom line: if you’re looking for a fast-paced, supportive, and growth-driven environment where you’re challenged to do your best work—and laugh a little along the way—this is the place.

DIRECTIONS TO APPLY:

To be considered, please follow these directions exactly. Applicants who skip steps will not be reviewed — we value attention to detail!

1. Include a three-paragraph cover letter to provide the following information:

• Paragraph 1: Tell us what excites you the most about this position.
• Paragraph 2: Tell us why you are the person we should hire.
• Paragraph 3: Tell your pay expectation and when you would you be able to start.

2. Submit your resume and cover letter to careers@donaldcolvinlaw.com.