What are the responsibilities and job description for the Mailroom Operations Specialist position at Column Technical Services?
Column Technical Services is seeking a dependable Mailroom Operations Specialist to play a vital role in keeping business operations running smoothly through accurate, high-volume mail processing and exceptional internal support in Minnetonka, MN. This hands-on, onsite position is ideal for someone who thrives on precision and efficiency while ensuring seamless mailroom operations. Apply today to learn more about this exciting opportunity.
Key Responsibilities
Key Responsibilities
- Receive, open, and organize incoming mail in preparation for scanning and digital processing.
- Categorize and index inbound and returned correspondence from scanned batches, fax transmissions, and email.
- Handle returned mail processing for the Underwriting and Accounting departments.
- Manage large-volume outgoing document mailings.
- Operate and maintain mailroom equipment, including printers, scanners, inserters, and postage machines.
- Prepare and process Certified and Registered mail.
- Upload and index documents such as experience modifications, merit ratings, and certificates.
- Support system testing efforts related to mailroom or document processing updates.
- Supervise daily mailroom activities in the absence of the manager.
- Ensure all mail processing adheres to company policies, compliance guidelines, and performance benchmarks.
- Assemble and organize commission checks along with accompanying statements.
- Identify and resolve issues related to mailroom production equipment.
- Accept and manage deliveries from vendors.
- A minimum of 3 years of experience with printing, scanning, folding, and mailing equipment is preferred.
- High school diploma or GED required.
- Prior experience working with printing, scanning, folding, and mailing equipment is preferred.
- Ability to manage multiple tasks simultaneously in a fast-paced environment.
- Strong organizational and time management capabilities.
- High level of accuracy and attention to detail.
- Ability to work both independently and as part of a team.
- Demonstrates sound judgment and maintains strict confidentiality.
- Ability to remain standing for prolonged periods.
- Manual dexterity to handle high-volume envelope stuffing and sealing.
- Capability to lift and carry up to 50 pounds.