What are the responsibilities and job description for the Accounts Payable Specialist position at Column Technical Services?
Column Technical Services is seeking an experienced Accounts Payable professional to join a respected nonprofit organization and make an impact in Chicago, IL! This is an excellent opportunity for an AP professional who thrives in a collaborative environment and enjoys owning key AP functions. This is mostly remote opportunity with just one onsite day per week for candidates residing in the Chicago/Chicagoland area. Apply today to learn more!
Part-Time Accounts Payable Specialist | MUST live in Chicago or near the Chicagoland Area
Responsibilities:
- Manage the organization's Accounts Payable function, ensuring invoices are properly reviewed, coded, approved, and processed accurately and in a timely manner in accordance with established policies and procedures.
- Coordinate weekly payment processing, including checks, ACH transactions, and wire transfers, verifying accuracy, completeness, appropriate approvals, and compliance with vendor payment requirements and cash management guidelines.
- Research and resolve vendor inquiries, payment discrepancies, open items, credit balances, outstanding checks, and invoice-related disputes.
- Monitor AP workflows and address processing exceptions to ensure efficient and accurate transaction completion.
- Ensure adherence to organizational purchasing, travel, expense reimbursement, and Purchasing Card (P-Card) policies.
- Lead the annual Form 1099 reporting process through Yearli, including vendor record reviews, W-9 collection and maintenance, IRS TIN Match verification, issue resolution, and timely filing in accordance with IRS regulations.
- Participate in system implementations, upgrades, testing, and process improvement initiatives supporting AP.
Qualifications:
- Minimum of five years of progressive accounts payable
- Experience with NetSuite ERP or similar ERP systems is strongly preferred.
- Bachelor's degree with a concentration in Accounting or Finance, or equivalent work experience.
- Ability to take direction, respond to inquiries clearly and professionally, and adapt to changing priorities.
- Excellent analytical, problem-solving, and attention-to-detail skills.
- Strong organizational and time-management abilities with the capacity to manage multiple priorities.
- Strong verbal and written communication skills.
- Advanced computer proficiency, including Microsoft Office applications (Excel, Word, Outlook, PowerPoint, and Internet applications).