Vendor Management Accountant

QUALIFICATIONS:  :

Possession of a bachelor’s degree from an accredited college or university in Accounting or Finance or equivalent combination of education and experience; two (2) or more years of accounting related experience and/or training; or any equivalent combination of education, experience, and/or training which provides the required knowledge, skills, and abilities.

LICENSURE OR CERTIFICATION REQUIREMENTS:  

N/A

EQUIPMENT OPERATED:  The following are examples only and are not intended to be all inclusive.

Calculator, computer, computer software (e.g., Microsoft Office, Sharepoint, Yardi, Adobe, and other applicable computer software), mobile phone, fax machine, copier, printer, scanner, telephone, paper shredder and other standard modern business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:  

Employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.);; this is considered sedentary work and the employee must demonstrate the ability to perform the physical demands required of the position in accordance with the U.S. Department of Labor’s physical demands strength ratings.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

75%     (1) Prepares and processes vendor invoices; resolves vendor complaints and invoice discrepancies; researches and resolves outstanding vendor invoices; timely reconciles accounts; reviews and analyzes financial information provided by Third Party Property Management Accountants for accuracy and completeness, to include providing feedback and correcting entries, related to assigned properties; performs forms and manuals for accounting personnel.

5%       (2) Confers with Purchasing Department to resolve invoice price differences and purchase order discrepancies; prepares and examines accounting records, including financial statements and other financial reports, to assess accuracy, completeness, and conformance to standards defined within the department

5%       (3) Responsible for timely depositing cash received; responsible for managing the accurate accounting for agency revenues and their sources; ensures that agency revenues do not fall below required minimums; responsible for managing the accurate accounting for Agency revenues and their sources, to include, but not limited to Capital Grants, Local Government Grants, Operating Subsidies, Housing Assistance Payments, Replacement Housing Factor Funds, Demolition, Disposition, Transition Funds, Administrative Fees and Developer Fees.

5%       (4) Assists Senior Accountants in preparing documents for audits; provides year end support. 

5% (5) Prepares the monthly accounts payable accrual journal entry; establishes records of accounts and inputs entries into proper accounts; analyzes and reconciles grant expenditures to funding; draws and prepares appropriate accruals and journal entries to reflect expenditures.

            (6) Attends meetings and serve on committees, as directed; attends training and seminars, as directed.

            (7) Demonstrates regular and predictable attendance.

            (8) Maintains required licensure and/or certification,            (9) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

5%       (10) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)

Knowledge of: generally accepted accounting principles (GAAP); basic accounting; bookkeeping; finance; office practices and procedures; *Agency/department goals and objectives; *Agency/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; computer software; community resources and services; records management; government structure and process; state, federal, and local laws and/or regulations; local geographical area; business administration; English grammar and spelling; purchases; contracts and service provider expectations; liabilities and accountability of the Agency and vendor for service; HUD procurement regulations.

Skill in:  computer operation; use of modern office equipment; organization, planning, and time management.

Ability to:   interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; read, copy, and records figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete routine forms; prepare routine correspondence; compile and prepare reports; clear and effective communicate skills; train or instruct others; resolve complaints; respond to routine inquiries from public and/or officials; effectively; understand and interpret a variety of written and/or verbal communications and instructions; maintain records according to established procedures; develop and maintain effective working relationships with co-workers and individuals outside the agency; travel to and gain access to work site; maintain confidentiality; work as a team; manage stressful situations; strong attention to detail, ability to manage multiple tasks.

POSITIONS DIRECTLY SUPERVISED:

None.