Senior Deputy Clerk - G117 - Probate Court

This position is responsible for providing clerical and administrative assistance to the Probate Court.

• Under the direction and supervision of the Chief Clerk and as directed by the Judge, process applications for marriage licenses, weapons carry licenses, and other licenses, permits or exemptions filed in the Probate Court.
• Responsibilities include but are not limited to: collecting the required costs of court or other fees, verifying that the required information is accurate, securing any required reports from agencies and/or facilities, presenting the matter to the judge or clerk for signature when required; issuing the license or permit, and recording as required by law.
• Added responsibilities include a willingness to cross train and develop paralegal skills related to processing estate and guardianship proceedings.
• Duties also include assisting attorneys and the public by answering general questions and giving instructions about procedures, providing referrals to other public agencies, providing copies of public records.
• Performs other related job duties as assigned.

• Knowledge of general office practices.
• Knowledge of operation of office equipment and ability to use information technology services, including computers and various software programs.
• Ability to read, write, perform mathematical calculations and pay attention to detail at a level commonly associated with a post-secondary education.
• Skill in Interpersonal relationship skills needed to interact directly with the public and attorneys.
• Skill in oral and written communication.
• The Hiring Committee considers the ability to speak a foreign language to be a “plus".

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. a bachelor's degree preferred. Given the complexity inherent in estate, guardianship, and property law Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee frequently lifts light and heavy objects, climbs ladders, and uses tools or equipment requiring a high degree of dexterity. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.

Salary : $18