Financial Coordinator

Grade 103

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $66,300.00 - $70,000
  
  

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The incumbent is responsible for coordinating financial activities and reports directly to the Research Financial Manager within the Department’s Business Core Administration team. The role primarily supports post-award research functions, while also providing cross-coverage for pre-award activities as needed.

Responsibilities

• Manage post-award research transactions and support project close-outs, ensuring accuracy, compliance, and timely completion.
• Prepare and review monthly financial reports, including profit-and-loss statements, identifying variances and escalating or addressing issues as appropriate.
• Liaise with Division Administrators and Finance teams to coordinate and provide guidance on financial transactions and fund utilization.
• Manage gift and endowment ledgers and perform monthly reconciliations, investigating and resolving discrepancies.
• Process and review monthly research journal entries, ensuring proper allocation and adherence to funding guidelines.
• Review and validate clinical research financial transactions to ensure compliance with sponsor and institutional requirements.
• Monitor and respond to urgent financial transaction requests, prioritizing workload based on deadlines and operational needs.
• Assist in the preparation and review of financial reports, ensuring completeness and accuracy of data.
• Process invoices, check requests, travel, and business reimbursements, ensuring appropriate documentation, coding, and compliance with policies.
• Process purchase orders, change orders, and service agreements, ensuring alignment with financial policies and available funding.
• Process purchasing transactions via p-card and requisition/purchase order, ensuring appropriate and allowable use of funds.
• Ensure timely deposit of all checks/cash for research accounts in accordance with established procedures.
• Serve as liaison between pre- and post-award offices to coordinate financial activity and resolve routine issues.
• Assist in month-end, quarter-end, and year-end closings, ensuring accuracy and completeness of financial records.
• Assist with and review research sponsored project salary allocations and effort reporting processes for compliance.
• Obtain quarterly financial expenditure attestations and follow up on outstanding items or discrepancies.
• Ensure budget lines are valid for procurement transactions by collaborating with Finance Directors and Divisional Administrators on appropriate ChartStrings.
• Manage vendor maintenance, including creating new vendors and resolving routine issues related to vendor setup and payments.
• Support ad-hoc projects and functions as assigned
  
  

Minimum Qualifications

• Bachelor’s degree required or equivalent in education and experience.
  
  

Preferred Qualifications

• Good interpersonal skills are highly important.
  
  

Other Requirements

• Work requires manual dexterity for handling charts and using office equipment - specifically the use of a computer keyboard and calculator.
• Must be able to stoop and bend to retrieve files and supplies, and sit, stand or move around for extended periods of time.
• Intermediate Microsoft Office skills.
• Must have the ability to take initiative and work independently.
  
  

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.