Database Specialist

Organizational Overview: Columbia Riverkeeper is a successful nonprofit organization that unites communities to fight for clean water, salmon recovery, and our climate. Columbia Riverkeeper works with river communities and in solidarity with Tribes to make an impact. This includes high-profile campaigns to recover healthy salmon populations and protect the Columbia River from fossil fuels, toxic pollution, the Hanford Nuclear Site, and other threats facing people who rely on the Columbia. Our work is featured in national media, including CNN, the New York Times, Wall Street Journal, and the Los Angeles Times. 

Across our campaigns, we promote equity, diversity, and inclusion in environmental decisions and our own actions. This includes working in solidarity with Tribal Nations to achieve common goals. Our team includes community organizers, scientists, communications specialists, and attorneys. To learn more about our commitment to justice, equity, diversity, and inclusion, click here, and to learn more about our values, click here. 

Location: Hood River or Portland, Oregon (hybrid option)*  

*This position can be based out of Columbia Riverkeeper’s Hood River or Portland office. Applicants should indicate their preferred location in their application. This position has the option to work remotely 2 days a week from either state, Oregon, or Washington and requires periodic travel between Columbia Riverkeeper’s offices and within the region. Columbia Riverkeeper currently offers hybrid work for some positions as a benefit and subject to periodic reviews. 

Job Type: Regular, Full-time (40 hours/week), Non-Exempt Position. 

Position Description: The Database Specialist is a mid level position that works closely with Columbia Riverkeeper’s Advancement Director, Development Manager, staff, and contractors to advance the organization’s mission and values. 

Responsibilities: 

Database Management (EveryAction): 

• Manage all aspects of our EveryAction database, including data entry, maintenance, list creation, forms, reporting, and email layout.
• Ensure data accuracy and hygiene—regularly update records, manage donor info, and clean data. 
• Track and analyze supporter and donor data to inform fundraising and communications strategies. 
• Create and maintain lists to meet deadlines for email and direct mail campaigns.
• Generate reports that provide insight into our supporters and their engagement.
• Stay current on EveryAction features and best practices; train staff as needed.
• Manage database security, user access, and lead related projects and process improvements. 
• Support accurate tracking of event attendee data and communications. 

Communications Support: 

• Collaborate with the Communications Team to track email performance and suggest improvements. 
• Create and manage online action forms and ensure proper webpage integration.
• Assist with segmented email creation and updates to templates and best practices. 

Donation Processing: 

• Support the donor acknowledgement process with timely letters, receipts, and invoices. 
• Maintain accurate donation records and assist with reconciliation and financial tracking. 

Contractor & Hiring Support: 

• Recommend and manage contractors for database-related projects, tracking progress and deadlines. 
• Occasionally participate in staff hiring committees. 

Required Qualifications and Experience: 

Required: 

• 3 years of experience managing a CRM or donor database 
• Strong attention to detail and a commitment to data accuracy and integrity.
• Experience creating data reports and using metrics to inform strategy.
• Proficiency in Microsoft Excel and comfort working with spreadsheets, data exports, and mail merges. 
• Ability to manage sensitive donor information with discretion and in compliance with data privacy policies. 
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Effective written and verbal communication skills.
• Demonstrated ability to work both independently and as part of a team. 

Preferred: 

• 3 years of experience with EveryAction CRM 
• Experience working in a nonprofit development, advancement, or communications team. 
• Strong analytical and problem solving skills. 
• Familiarity with online action tools, email marketing systems, or digital engagement platforms.
• Basic understanding of fundraising and donor stewardship best practices.
• Experience training others on database systems or tools. 
• Project management experience or comfort managing vendors/contractors.
• Knowledge of digital analytics tools (e.g., Google Analytics, email engagement reports) is a plus. 

* A note to potential candidates: Studies have shown that women, trans, non-binary, BIPOC, and other candidates from most-impacted communities are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s welcome. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described. 

Salary Range & Benefits: $65,000 to $70,000, depending on experience. Benefits include medical and dental insurance, generous vacation package, paid holidays and personal days, 401(k) employer contribution and matching, an encouraging and flexible work environment, training budget, wellness stipend, and career growth opportunities. 

To Apply: Email a resume, a cover letter, three professional references, and three work samples to info@columbiariverkeeper.org with the subject line “Database Specialist.” Please combine the cover letter, resume, and references into a single PDF attachment titled “Last Name.First Name Database Specialist.” 

Application Deadline: November 9, 2025. Consider applying early; the Hiring Team will review applications on a rolling basis. 

Start date: Preferred start is January 5, 2026. 

Columbia Riverkeeper is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. 

Columbia Riverkeeper is committed to providing equal opportunity and access throughout the hiring process. In accordance with the Americans with Disabilities Act (ADA), we will provide reasonable accommodations to applicants upon request. If you need assistance or accommodations during the application or interview process, please contact the Director of People & Culture by email or phone: kayla@columbiariverkeeper.org, 541.399.9119.