Office Staff - Science Department Secretary 2026-27

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

The position will provide office support and assist the Science Coordinator in meeting the departmental needs of all students and associated teachers in the district.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Manage the budgets and curricular materials for the Science Department, including purchasing, accounting, special payroll, reporting, inventory, and material distribution.
• Perform a wide range of clerical functions including data entry, records-keeping, copying, website maintenance, and calendar management.
• Enter contracts as needed into Simbli.
• Communicate with a variety of constituents (families, teachers, administrators, vendors), initiating and/or receiving written correspondence, telephone calls, or in-person visits.
• Coordinate the logistics surrounding department meetings or professional development workshops.
• Schedule and coordinate bus transportation for department field trips and Boone County Nature School shuttle.
• Manage the Teton Trip registration, payments, budget, contracts, transportation, communication, purchasing, special payroll, fund raisers, student data management, PLAs, departure day and return day logistics, and other associated tasks. 

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org. 

REPORTING RELATIONSHIPS

Reports To: Elementary Science Coordinator and Secondary Science Coordinator

Supervises: none

QUALIFICATIONS

Minimum:        High school diploma; Minimum three (3) years of administrative office experience; Excellent organizational skills; Ability to prioritize workload; High degree of accuracy, and computer proficient.

The candidate should have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

Preferred: Knowledge of CPS systems such as Microsoft office, Google Office applications, Business Plus, Works, School Pay, Frontline, etc.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language: Read, analyze, and interpret documents such as agreements, invoices, and contracts; Write reports and correspondence; complete forms and reports; Speak effectively with other staff members, parents, students, and community partners

Computation: Add, subtract, multiply, divide, and compute percentages using whole numbers, common fractions and decimals

Reasoning: Define problems, collect data, establish facts, and draw valid conclusions; Facilitate collaborative decision-making processes

Technology: This position requires proficient skills in the use of computers, Microsoft office, Google Office applications, Business Plus, Works, School Pay, Frontline, etc.

Other Skills and Abilities: Demonstrate excellent communication and listening skills. Develop and maintain professional relationships with faculty, staff, administration, and community partners. Ability to coordinate multiple sites and programs simultaneously. Strong organizational skills. Budget management and fiscal responsibility skills. Event planning and logistics coordination abilities. 

Physical Demands: Ability to see close work such as typed or handwritten material. Travel between District science sites is required. 

Attendance: Consistent and regular attendance is an essential function of the position. The selected applicant will periodically work outside of typical office hours to coordinate events.

Conditions and Environment: Position requires flexibility to work in various settings and community venues: office, schools, and community organizations.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.  

Equal Opportunity Employer

Salary : $18 - $23