TOSA / Instructional Coach and Reporting Specialist

Job Title: Instructional Coach

Assignment: Regional Educator Network, Education & Innovation

Reports To: Program Director

Evaluated By: Program Director

FLSA Status: Exempt

Wage: $54,711.00 - 94, 857.00*

• The salary reflected is based on the current salary schedule. Compensation is subject to change upon ratification and implementation of the 2026-29 Collective Bargaining Agreement. Any negotiated salary adjustments, including retroactive adjustments if applicable, will be applied in accordance with the terms of the ratified agreement.

JOB SUMMARY

The Instructional Coach provides job-embedded professional learning, mentoring, coaching, and/or technical assistance to educators and instructional teams in support of improved teaching practice and student outcomes. This position works collaboratively with districts, schools, and early learning partners to strengthen instructional systems, align practice to evidence-based frameworks, and support through data-informed reflection and goal setting.

The Instructional Coach operates as a capacity-builder rather than an evaluator, supporting educators through mentoring, modeling, observation, feedback, facilitation, and/or collaborative problem-solving. Services may focus on curriculum implementation, instructional strategies, formative assessment, culturally responsive practices, early literacy and numeracy, MTSS, inclusionary practices, or other priority initiatives identified by the school, district and/or ESD.

This role functions within a regional service delivery model, requiring flexibility, strong relationship-building skills, and the ability to adapt coaching supports across diverse educational contexts while honoring district priorities, educator voice, and varying levels of instructional readiness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Provide job-embedded instructional coaching to teachers, instructional staff, and leadership teams using research-based coaching models.
• Collaborate with educators to analyze instructional practice, student data, and classroom outcomes to inform instructional decision-making.
• Model effective instructional strategies, facilitate co-planning, and support implementation of curriculum and instructional frameworks.
• Design and deliver professional learning sessions, workshops, and learning communities aligned to building, district, regional and ESD priorities.
• Support implementation of evidence-based instructional initiatives, including alignment to standards, instructional coherence, and fidelity of implementation.
• Provide induction and support for novice and early-career educators.
• Facilitate collaborative inquiry processes, including lesson study, instructional rounds, or data-informed cycles of improvement.
• Work in partnership with district and school leadership to support systemic instructional improvement rather than individual remediation.
• Provide differentiated coaching support across early learning, elementary, secondary, and adult learning contexts, as assigned.
• Maintain accurate documentation of coaching activities, professional learning services, and deliverables in accordance with ESD expectations.
• Participate in regional planning, cross-district collaboration, and networked improvement efforts.
• Maintain professional growth through ongoing learning aligned to adult learning theory, instructional coaching, and content expertise.
• Demonstrates strong professional conduct and confidentiality.
• Reports safety, sanitary and fire hazards immediately to the supervisor.
• Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict in a professional manner.
• Communicates clearly with coworkers and other staff.
• Dress appropriately for the position. Refer to Staff Dress Code in the Employee Handbook..
• Provide professional and responsive support to students, staff and families.
• Appropriately maintains and secures confidential records and inquiries.
• Represent the ESD and school positively and professionally in all interactions.
• Maintains appropriate certifications and training hours as required.
• Attends work daily as assigned and is punctual.
• Adheres to the daily schedule as assigned by the supervisor.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Provide informal mentoring or peer support to educators or colleagues outside of assigned coaching responsibilities
• Assist with planning or logistics for professional learning events, institutes, or convenings
• Support pilot initiatives or short-term projects related to instructional tools, curricula, or instructional frameworks
• Contribute input to grant development, reporting, or evaluation activities when requested
• Participate in community outreach or stakeholder engagement activities on an occasional basis
• Assist with resource curation, organization, or dissemination of instructional materials
• Attend optional professional learning communities (PLCs) or cross-departmental collaboration meetings
• Provide limited coverage or support during staff absences when feasible
• Support data collection or feedback processes not directly tied to assigned coaching cycles
• Perform other related duties as assigned that are consistent with role scope, training, and workload capacity

SUPERVISORY RESPONSIBILITIES

All ESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. An equivalent combination of experience, training, certification, education, or degree may be considered in lieu of stated requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Licensure

• Bachelor’s degree in Education or a related field required
• Master’s degree in Education, Curriculum & Instruction, Educational Leadership, or a related field preferred
• Current Oregon Teaching License, or equivalent professional experience supporting instructional practice (depending on assignment and bargaining structure)

Professional Experience

• Demonstrated experience in effective instructional practice and adult learning
• Prior experience as an instructional coach, mentor, teacher leader, or professional learning facilitator
• Experience working within regional service delivery models or networked improvement communities
• Experience supporting equity-focused instructional practices and culturally responsive teaching
• Training in coaching models (e.g., cognitive coaching, instructional coaching, improvement science)

Knowledge, Skills, and Abilities

• Strong knowledge of instructional frameworks, curriculum implementation, and data-informed instruction
• Ability to learn and deliver structured curriculum, intervention strategies, and therapist-designed activities
• Ability to apply common-sense understanding to carry out written, oral, or diagrammed instructions
• Ability to analyze problems involving multiple variables in a variety of situations
• Ability to comprehend, interpret, and explain applicable laws, rules, regulations, policies, and procedures
• Ability to work effectively in dynamic, fast-paced instructional environments with frequent interruptions
• Ability to exercise sound judgment and maintain professionalism and confidentiality at all times

Communication and Interpersonal Skills

• Excellent verbal and written communication, facilitation, and relationship-building skills
• Ability to work collaboratively across districts, schools, and professional roles
• Ability to communicate effectively with students, teachers, administrators, parents, community members, vendors, law enforcement, and partner agencies
• Ability to respond to common inquiries or complaints from students, parents, staff, or the public
• Demonstrated ability to work well with individuals from diverse backgrounds, manage conflict constructively, listen actively, and contribute to a positive team environment
• Bilingual English/Spanish skills required or preferred, depending on assignment

Technical and Computer Skills

• General knowledge of computer systems and proficiency with standard school software
• Proficiency in word processing, spreadsheets, email, internet-based applications, and accounting software
• Ability to create graphs and charts using spreadsheet software
• Ability to type accurately and efficiently

Mathematical and Reasoning Skills

• Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals
• Ability to calculate rates, ratios, and percentages
• Ability to interpret and create bar graphs
• Ability to handle large amounts of money and perform basic accounting functions

Physical and Work Environment Requirements

• Ability to meet the physical demands of working with young children, including lifting, floor transitions, mobility support, and active engagement
• Ability to travel between assigned service locations

Licenses, Certificates, and Clearances

• Valid Oregon Driver’s License
• Criminal Justice Fingerprint Clearance and successful completion of ESD background screening
• Additional certificates as determined by the ESD

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision.

Physical Requirements:

• N = NEVER Not Present
• O = OCCASIONALLY Occurs up 1/3 of the time
• F = FREQUENTLY Occurs 1/3 to 2/3 of the time
• C = CONSTANTLY Occurs 2/3 or more of the time

WORK ENVIRONMENT

Work is performed across multiple educational and professional learning environments, including Education Service District offices, school sites, early learning programs, virtual platforms, and community locations. The position requires regular travel between sites and flexibility to work with diverse instructional settings and schedules.

The work environment is primarily professional and collaborative, involving frequent interaction with educators, administrators, and partners. Duties require regular use of computers, digital collaboration platforms, and instructional materials. The position may involve extended periods of standing, facilitating group sessions, or observing instructional practice in classrooms.

Reasonable accommodations will be provided in accordance with applicable law to enable qualified individuals to perform the essential functions of the position.

OTHER

Mandatory Child Abuse Reporting

As mandatory reporter (ORS.419b.010), you are required to immediately report to Law Enforcement and or Department of Human Services, any instances of suspected child abuse. See ESD Board Policy for reporting requirements.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The ESD may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to Collective Bargaining Agreement.

Prepared By: CAS Prepared Date: December 9, 2025

Reviewed By: CGJC Review Date: December 16, 2025

Approved By Committee: December 16, 2025 Adopted Date: December 31, 2025

Agreement

I have read and received a copy of this job description. I understand the expectations required for this position and that a copy of this job description will become part of my personnel file.

______________________________________ _______________________________________

Employee Signature Date