Purchasing Specialist

APPLICATION INSTRUCTIONS: PLEASE FILL OUT A NON-CERTIFIED APPLICATION ON THE COLUMBIA COUNTY SCHOOL DISTRICT WEBSITE AT WWW.CCBOE.NET. ONCE THE APPLICATION IS COMPLETE, EMAIL YOUR INTEREST ALONG WITH A RESUME TO ALEX CASADO AT alejandro.gil-casado@ccboe.net.

Position Title: Purchasing Specialist

Department: Business

Evaluation Instrument: Performance will be evaluated annually by the Chief Financial Officer in accordance with Policy GBI – Evaluation of Personnel.

Pay Grade: General Service Salary Schedule

Pay Type: Non-Exempt

Retirement: TRS

Contract Work Year: 240 Days Per Year, 8 Hours Per Day

Reports to: Chief Financial Officer

MINIMUM QUALIFICATIONS

Education: High School Education (College or Business School training preferred)

Essential Knowledge/Skills: Proficient in Microsoft office products; experience with the request for bid or proposal process; organizational skills, self-motivator; possess pleasant personality, effective communication skills, and positive attitude. The physical requirement of this position is sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts distances close to the eyes. The employee is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.

GOAL

Contribute to the successful achievement of the Columbia County School District mission and major system priorities by supporting the effective organization and operations of the school environment to optimize student learning, instructional programs and related activities.

REPRESENTATIVE DUTIES & RESPONSIBILITIES

Job Function: To coordinate and administer the procurement of goods and services for the school district in accordance with Board policies, state and federal laws, grant requirements, and sound purchasing practices; to assist with the district centralized warehouse operations.

· Process and review purchase requisitions for accuracy, completeness, budget availability, and compliance with district policies.

· Convert approved requisitions into purchase orders.

· Assist departments and schools in identifying appropriate purchasing methods and procurement requirements.

· Ensure purchases comply with district purchasing policies and procedures.

· Monitor open purchase orders and follow up on outstanding orders, deliveries, and vendor issues.

· Coordinate procurement activities for district departments, schools, and administrative offices.

· Assist with the preparation, issuance, and evaluation of bids, requests for proposals (RFPs), requests for qualifications (RFQs), and other solicitation documents.

· Maintain procurement schedules and bid documentation.

· Ensure compliance with applicable federal, state, and local procurement regulations, including grant-funded purchasing requirements.

· Maintain procurement files sufficient for audit purposes.

· Verify appropriate documentation for purchases, including quotes, bids, sole-source justifications, and approvals

· Serve as a point of contact for vendors regarding purchasing procedures, purchase orders, payments, and procurement opportunities.

· Establish and maintain positive working relationships with vendors and suppliers.

· Resolve purchasing and delivery issues in a timely manner.

· Assist with the centralized warehouse operations.

· Perform other duties and special assignments as requested by the Purchasing Manager and/or the Chief Financial Officer.

· Maintains regular, dependable, and punctual attendance; reports to work as assigned; remains available to perform essential duties throughout the workday; and provides consistent service necessary to ensure student safety, instructional continuity, and effective district operations

IMPORTANT NOTES

ESSENTIAL DUTIES

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other.

MINIMUM REQUIREMENTS

In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.

Pay: $44,390.00 - $67,161.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $44,390 - $67,161