What are the responsibilities and job description for the Executive Assistant to the Vice President of Instruction position at Columbia Basin College?
**Here's how you will support our mission**
The Executive Assistant to the Vice President for Instruction (VPI) serves as a critical partner in ensuring the smooth operation of the Office of Instruction and supporting the College's core mission of teaching and learning. This position provides high-level administrative, organizational, and technical support to the VPI and acts as a central point of coordination for communication, scheduling, projects, and initiatives impacting Deans, Directors, faculty, and students.
In addition, the Executive Assistant manages a wide range of complex and confidential tasks, assists in the planning and execution of collegewide initiatives, and ensures timely progress on strategic priorities. This position requires a proactive, detail-oriented, and collaborative professional committed to fostering efficiency, clear communication, and student-centered decision-making.
**This position reports directly to the Vice President for Instruction.**
The salary range for this position is $73,012- $80,706.
This position is receiving applications until** April 19, 2026 at 11:59 PM PST. **The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.
## **Primary Responsibilities**
Maintain VPI's calendar; establish priorities and agendas, arrange appointments, itineraries and travel as assigned; arrange and coordinate meetings; keep appropriate individuals informed of itineraries and appointments;
Utilize current technology applications in carrying out responsibilities: assemble, prepare and distribute meeting agendas, minutes and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files; maintain committee and department websites; and update College website as applicable;
Exercise discretion and maintain confidentiality in carrying out responsibilities; take initiative in problem-solving; independently handle sensitive situations using tact and diplomacy; and use initiative to ensure matters requiring attention are handled appropriately; and work effectively in stressful situations meeting expected deadlines;
Compose letters, emails, and reports from brief instructions, notes or on own initiative using extensive knowledge of grammatical composition; determine most appropriate layout, format, arrangement and other related details;
Screen incoming calls, mail, personal inquiries and other relevant matters; receive and respond to public inquiries tactfully and constructively, evaluating relative importance of each; research and assemble required information for response; answer routine matters and refer others to appropriate persons;
Compile data from a variety of sources and prepare summary reports as directed; utilize computer software to effectively obtain and calculate data as well as create and develop reports; calculate
The Executive Assistant to the Vice President for Instruction (VPI) serves as a critical partner in ensuring the smooth operation of the Office of Instruction and supporting the College's core mission of teaching and learning. This position provides high-level administrative, organizational, and technical support to the VPI and acts as a central point of coordination for communication, scheduling, projects, and initiatives impacting Deans, Directors, faculty, and students.
In addition, the Executive Assistant manages a wide range of complex and confidential tasks, assists in the planning and execution of collegewide initiatives, and ensures timely progress on strategic priorities. This position requires a proactive, detail-oriented, and collaborative professional committed to fostering efficiency, clear communication, and student-centered decision-making.
**This position reports directly to the Vice President for Instruction.**
The salary range for this position is $73,012- $80,706.
This position is receiving applications until** April 19, 2026 at 11:59 PM PST. **The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.
## **Primary Responsibilities**
Maintain VPI's calendar; establish priorities and agendas, arrange appointments, itineraries and travel as assigned; arrange and coordinate meetings; keep appropriate individuals informed of itineraries and appointments;
Utilize current technology applications in carrying out responsibilities: assemble, prepare and distribute meeting agendas, minutes and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files; maintain committee and department websites; and update College website as applicable;
Exercise discretion and maintain confidentiality in carrying out responsibilities; take initiative in problem-solving; independently handle sensitive situations using tact and diplomacy; and use initiative to ensure matters requiring attention are handled appropriately; and work effectively in stressful situations meeting expected deadlines;
Compose letters, emails, and reports from brief instructions, notes or on own initiative using extensive knowledge of grammatical composition; determine most appropriate layout, format, arrangement and other related details;
Screen incoming calls, mail, personal inquiries and other relevant matters; receive and respond to public inquiries tactfully and constructively, evaluating relative importance of each; research and assemble required information for response; answer routine matters and refer others to appropriate persons;
Compile data from a variety of sources and prepare summary reports as directed; utilize computer software to effectively obtain and calculate data as well as create and develop reports; calculate
Salary : $73,012 - $80,706