What are the responsibilities and job description for the Secretary/Bookkeeper position at Colquitt Co School District?
Position Type:
Secretarial/Clerical/Bookkeeper
Date Posted:
5/5/2026
Location:
J. M. Odom Elementary School
Date Available:
07/01/2026
Closing Date:
Until Filled
Secretary/Bookkeeper
Site: Schools
Position Title: Secretary/Bookkeeper - School
Reports To: Principal
Primary Function:
Assures the smooth and efficient operation of the assigned office in a friendly and professional manner. Receives the public, operates the telephone system, serves as a key communicator and coordinator relating to essential operation of the office. Performs other clerical duties as needed.
Requirements:
Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.
Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.
1. Maintains a pattern of prompt and regular attendance.
2. Ensures primary workstation and responsibilities are covered at all times during the working day.
3. Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
4. Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
5. Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
6. Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
7. Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
8. Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
9. Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
10. Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
11. Demonstrates appropriate verbal, written and telephone communication skills.
12. Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
13. Demonstrates accurate and consistent proof reading skills.
14. Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
15. Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
16. Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
17. Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
18. Maintains confidentiality of sensitive information and material; adheres to chain of command.
19. Maintains a professional appearance as appropriate for job responsibilities.
20. Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
21. Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
22. Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
23. Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls during work hours.
24. Enhances the climate of the building and the morale of colleagues.
25. Demonstrates loyalty to the school system and administration.
26. Acts as a backup for the receptionist.
27. Maintains an automated Activity Accounting System and provides information regarding accounts as requested.
28. Maintains bank accounts, including monthly balancing.
29. Submits audit reports to the central office in a timely manner.
30. Prepares and processes purchase orders and work orders as needed.
31. Assists in maintaining daily attendance logs for teachers, substitutes and other school employees as directed by the principal.
32. Seeks and maintains appropriate training and skills in all operations of the Student Information System; acts as backup for SIS.
33. Maintains the skills to keep payroll records as required by the central office.
34. Serves as liaison to the central office in the handling of insurance matters, workers compensation claims, etc.
35. Directs callers and visitors to the appropriate personnel and provides general information when requested
36. Performs all other duties and responsibilities as assigned by the supervisor.
37. Maintains the student information system, including enrollment, attendance, grade reporting, and scheduling (elementary schools only). Submits data for Local, State and Federal reporting requirements.
Secretarial/Clerical/Bookkeeper
Date Posted:
5/5/2026
Location:
J. M. Odom Elementary School
Date Available:
07/01/2026
Closing Date:
Until Filled
Secretary/Bookkeeper
Site: Schools
Position Title: Secretary/Bookkeeper - School
Reports To: Principal
Primary Function:
Assures the smooth and efficient operation of the assigned office in a friendly and professional manner. Receives the public, operates the telephone system, serves as a key communicator and coordinator relating to essential operation of the office. Performs other clerical duties as needed.
Requirements:
Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.
Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.
1. Maintains a pattern of prompt and regular attendance.
2. Ensures primary workstation and responsibilities are covered at all times during the working day.
3. Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
4. Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
5. Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
6. Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
7. Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
8. Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
9. Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
10. Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
11. Demonstrates appropriate verbal, written and telephone communication skills.
12. Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
13. Demonstrates accurate and consistent proof reading skills.
14. Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
15. Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
16. Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
17. Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
18. Maintains confidentiality of sensitive information and material; adheres to chain of command.
19. Maintains a professional appearance as appropriate for job responsibilities.
20. Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
21. Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
22. Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
23. Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls during work hours.
24. Enhances the climate of the building and the morale of colleagues.
25. Demonstrates loyalty to the school system and administration.
26. Acts as a backup for the receptionist.
27. Maintains an automated Activity Accounting System and provides information regarding accounts as requested.
28. Maintains bank accounts, including monthly balancing.
29. Submits audit reports to the central office in a timely manner.
30. Prepares and processes purchase orders and work orders as needed.
31. Assists in maintaining daily attendance logs for teachers, substitutes and other school employees as directed by the principal.
32. Seeks and maintains appropriate training and skills in all operations of the Student Information System; acts as backup for SIS.
33. Maintains the skills to keep payroll records as required by the central office.
34. Serves as liaison to the central office in the handling of insurance matters, workers compensation claims, etc.
35. Directs callers and visitors to the appropriate personnel and provides general information when requested
36. Performs all other duties and responsibilities as assigned by the supervisor.
37. Maintains the student information system, including enrollment, attendance, grade reporting, and scheduling (elementary schools only). Submits data for Local, State and Federal reporting requirements.