What are the responsibilities and job description for the Sales Operations Coordinator position at Colovore?
About the Organization:
Colovore is the leader in ultra-high-density, liquid-cooled AI colocation data centers for the deployment of AI inference, SuperPod, and AI factory applications and solutions. With facilities featuring power densities of 17-500 kilowatts per cabinet, we are expanding quickly and building a national footprint of modern, hyper-efficient, high-density data centers to serve F500 enterprises and startups. The company was acquired by King Street in 2024, who provides real estate development expertise and secured $925 million funding to accelerate its national expansion. Join our team and play a critical role as we scale for rapid growth. You can be a game-changer at Colovore.
Role Overview
The Sales Operations Coordinator ensures the accuracy, flow, and integrity of all sales and marketing data within Salesforce. This is a highly detail-oriented role focused on transcribing sales meetings, entering and maintaining data, managing lead qualification (MQL → SQL → opportunity pipeline), and supporting the full sales cycle with clean, reliable information.
This role is ideal for an early-career professional who wants exposure to Sales, Marketing, and Revenue Operations. You don’t need AI or data center experience! We’ll teach you the terminology and industry over time. You do need to be organized, analytical, proactive, and extremely comfortable working in systems, spreadsheets, and CRM tools.
You’ll work closely with Sales Leadership and Marketing to ensure every lead, meeting, opportunity, and contract flows smoothly through Salesforce, enabling accurate reporting, forecasting, and decision-making. This role is fully remote but must operate in Pacific Time.
Key Responsibilities
Sales Meeting Scribing & Data Entry
- Join sales meetings, take structured notes, and transcribe key details into Salesforce.
- Enter required data into the CRM on behalf of sales leadership to ensure consistent process adherence.
- Maintain accurate meeting outcomes, follow-up tasks, opportunity updates, and customer details.
Lead Qualification (MQL → SQL)
- Review incoming marketing lead forms and verify company legitimacy, intent, and fit.
- Complete the Marketing Qualified Lead (MQL) checklist before converting to Sales Qualified Lead (SQL).
- Conduct surface-level research to validate leads and prepare a short brief for the Sales team.
- Ensure all campaigns, forms, and lead sources are properly tracked and entered in Salesforce.
Salesforce Data Management
- “Live in Salesforce." Own the entry, accuracy, and hygiene of all sales and customer data.
- Maintain contracts, quotes, and master service agreements in Salesforce as the central system of record.
- Support renewals tracking by flagging upcoming contract end dates for the Sales team.
- Help build and refine Salesforce processes, fields, and structures as we scale.
Reporting & Analytics
- Run regular Salesforce reports on leads, opportunities, campaigns, and performance metrics.
- Track marketing and sales performance: ad metrics, website traffic, Google Ads trends, and funnel conversion rates.
- Prepare simple dashboard views or spreadsheet summaries to help leadership understand performance.
- Identify data gaps or inconsistencies and proactively work to clean or correct them.
Cross-Functional Support
- Forward inbound opportunity emails to Salesforce and ensure they are captured correctly.
- Partner with Marketing to track campaign performance and lead flow.
- Work with Sales Leadership on deal preparation, documentation, follow-up tasks, and pipeline visibility.
- Support future sales team members as the organization grows.
Key Skills
- Highly detail-oriented and values data accuracy and consistency.
- Strong organizational skills and ability to follow structured workflows.
- Comfort taking notes, synthesizing information, and translating it into system data.
- Proficiency with spreadsheets (Excel) including sorting, filtering, formulas, and organizing data.
- Ability to learn new systems quickly, especially Salesforce.
- Strong verbal and written communication skills.
- Analytical mindset with curiosity about how data connects across systems.
- Ability to work in a remote environment and collaborate across channels.
Required Experience
- 1–2 years of professional experience in sales operations, marketing operations, coordination, CRM support, or a similar systems-heavy role.
- Hands-on experience with Salesforce or another CRM preferred (but not required if highly tech-savvy).
- Experience working with data, spreadsheets, or reporting tools.
- Exposure to sales processes is a plus (internships count).
What Success Looks Like
- Salesforce becomes clean, complete, and consistently updated.
- Every meeting is captured accurately and quickly translated into actionable CRM data.
- Lead flow is reliable, with MQLs and SQLs processed quickly and consistently.
- Sales leadership has visibility into opportunities, contracts, renewals, and reporting.
- Marketing understands performance trends through accurate lead source and campaign tracking.
- Leadership trusts the data and the coordinator behind it.
- You become the operational foundation that keeps the sales engine running smoothly.