What are the responsibilities and job description for the Business Support Specialist | Contract Administration position at Colorado Springs Utilities?
Business Support Specialist | Contract Administration
The Operations Division is looking for an energetic individual to provide contract support within our Water Work Management group. This contract support involves the research and administration of multi-division contract management, milestone/deadline oversight of contract execution, and advanced administrative contract support to multiple contract sponsors; duties and tasks reflect substantial variety and complexity, and the incumbent may be assigned to specific analytical projects or programs requiring general evaluation and assessment, and/or may carry out functional responsibilities unique to the assigned department.
Additionally, in this job you will be responsible for providing business support in data gathering, research, monitoring and tracking records/results, data interpretation, summarizing findings, recommending changes and improvements based on analysis and interpretation of external and/or internal information, and/or developing processes to increase efficiency of operations or reduce costs.
Key Areas of Focus:
- Assist contract sponsors in navigating procurement activities such as new contract requests for proposals, amending existing contracts, and managing contract expirations
- Conduct and provide contract administration support with skill in aiding to meet contract execution milestones and meeting contract deadlines
- Focus and priorities will be more in the realm of viewing contracts in an accounts payable/receivable capacity and any contract review, writing & negotiating skills are valued
- Troubleshoot problems by gathering and researching data; assist with data analysis as requested
- Prepare and present oral and written research findings, input, solutions, and recommendations for impact and cost analysis of proposed changes and improvements
- Assist contract sponsors in determining contract funding amounts, monitoring contract funding levels, requesting additional funding and releasing retainage
- Monitor complex contracts for the Operations Division
- Input, retrieve, or display data, or analysis of information, utilizing various software or programs
- Obtain approval of the business's need to initiate a new contract to obtain contract(s) for the group
- Statement of Work support
- Review invoices for services and approve payments
- Communicate with the Administrative/Operation Field Support Specialist on the status of the construction project as it relates to invoices
- Review & Approve Contractor's Pay Application Forms before invoice payment
- Communicate with PCS on contract issues
- Operations Division point of contact for the RFP planning process
- Interface with Procurement on project milestones and completion
- Load New Bid Unit information into Maximo Library
Who You Are: Contract administration and support experience are valued for this role. Additionally, an associate’s degree in Business, Finance, Technical Management, or a closely related field or equivalent experience is preferred. Procurement, accounting, and accounts payable operations experience are highly desired. Maximo and Infor/Lawson and Power BI experience is preferred. MS Excel and MS Word skills are required.
We are very interested in your experience or knowledge in the following, so be sure to highlight it on your application and resume:
- Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
- Strong attention to detail and follow-through with responsibilities
- Taking initiative and responsibility for projects and tasks
- Maintaining and improving department processes and procedures
- Organization, time management, multi-tasking, and problem-solving skills
- Excellent customer service skills
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
- Exerts up to 10 lbs. of force occasionally and/or a small amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
- Positions in this class typically require talking, hearing, seeing and repetitive motions within an office working environment.
Our Commitment to Our Employees…
Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We don't just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.
Time Off to Recharge
- Vacation – Start with 13 days annually, increasing to 24 days with tenure
- Personal Leave –3 days per year
- Paid Holidays –12 paid holidays per year
- Sick Leave – 12 days per year for personal or family health needs
- Vacation Buy – Option to purchase up to 40 additional hours annually
Health & Wellness – Benefits elected are effective the first of the following month
- Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibility
- Zero Health: Access to hundreds of medical services at no cost
- Dental & Vision: Two dental plans and one vision plan
- Family Building-Benefits: Support for fertility, preservation, adoption, and surrogacy
- Wellness Program: A voluntary program that rewards you for prioritizing self-care! If you're enrolled in a our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activities
- Flexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expenses
- Health Savings Account (HSA): Available with HDHP
Financial & Retirement Security
- Pension Plan: Colorado PERA provides retirement benefits and peace of mind
- Supplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans
- Disability Coverage: Short-Term and Long-Term Disability insurance available
- Life Insurance: Employer-paid coverage with optional supplemental plans
Additional Support
- Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balance
- Tuition Reimbursement: Up to $5,250 annually to support continued education
- Public Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgiveness