What are the responsibilities and job description for the HR Operations Specialist I (Pre-Boarding Specialist) position at Colorado Springs School District?
Position Profile
Position: HR Operations Specialist I (Pre-Boarding Specialist)
Department: Talent Management
Reports To: Assistant Director, Talent Acquisition and Development
FTE: 1.0
Days/Year: 260
Salary Schedule: 2026–2027 Educational Support Professional Salary Schedule (Group C)
Paygrade: N19
FLSA Status: Non-Exempt
Why You Will Love Working Here
In Talent Management, we aim to Engage Talent and Empower Students daily. We work hard and play hard and our laser focus is on supporting schools and departments. If you are passionate about students and love partnering with adults, this position is for you! We would love to have you join our team in the position of HR Operations Specialist I (Pre-Boarding Specialist)!
Position Summary
Working under general supervision, the HR Operational Specialist I performs data entry, tracks required information, and supports reporting and training logistics. The role contributes to the efficient operation of talent development processes by ensuring accurate records, timely updates, and responsive customer service.
The HR Operations Specialist I (Pre-Boarding Specialist) provides operational support for the district’s recruitment and onboarding processes by coordinating pre-employment activities for licensed, classified, and temporary employees across multiple schools and departments. This role manages high volume offer processing, verifies employment requirements, and ensures completion of pre-employment documentation in accordance with district procedures, licensing requirements, and applicable regulations.
This position serves as a point of contact for candidates, hiring managers, and Talent Management staff throughout the pre-boarding process, providing guidance, resolving routine issues, and escalating complex matters as appropriate. The position collaborates with internal departments to support timely hiring, assists with recruitment activities and job postings, and contributes to onboarding communications and materials. Through accurate processing, responsive customer service, and coordination of pre-employment tasks, this role supports efficient hiring operations and a positive onboarding experience for new employees.
Essential Job Functions
HR Systems and Data Support
- Enter, update, and maintain employee data within evaluation and HR systems.
- Assist with user access requests, including account setup, updates, and deactivation following established procedures.
- Maintain accurate records related to employee evaluations, assignments, and system activity.
- Review system data for completeness and notify appropriate staff of discrepancies.
Data Tracking and Reporting Support
- Track required evaluation activities, timelines, and documentation.
- Compile data and assist in preparing routine reports for department use.
- Support data collection processes for internal and external reporting requirements.
Customer Service and User Support
- Respond to routine inquiries from staff and administrators regarding evaluation systems and processes.
- Provide basic guidance on system use, navigation, and procedures.
- Escalate complex issues to appropriate staff or supervisors as needed.
Administrative and Operational Support
- Maintain organized electronic and physical records in accordance with district procedures.
- Assist with preparation and distribution of training materials and communications.
- Provide logistical support for meetings, trainings, and committee activities.
- Support documentation and recordkeeping related to talent development processes.
Collaboration
- Work collaboratively with Talent Management staff to support system processes and operations.
- Coordinate with other departments as needed to ensure accurate data and timely processing.
Other Duties
- Perform related duties as assigned to support Talent Management operations.
Knowledge, Skills and Abilities
Knowledge of
- Basic human resources or talent development processes
- Data entry, recordkeeping, and documentation practices
- Office systems and database tools
- Customer service practices
Skills in
- Data entry accuracy and attention to detail
- Organization and time management
- Customer service and communication
- Using standard office software (e.g., Microsoft Office, Google Workspace)
- Managing multiple tasks and priorities
Ability to
- Follow established procedures and guidelines
- Maintain accurate and confidential records
- Communicate clearly with staff and stakeholders
- Provide responsive support to users
- Work independently and as part of a team
- Adapt to changing priorities and workload demands
Qualifications
Required
- High school diploma or equivalent
- Two (2) years of experience in administrative support, data entry, or office operations
- Experience using computer systems, databases, or office software
Preferred
- Experience supporting HR, talent development, or evaluation processes
- Experience working with data systems or reporting tools
- Experience in a K–12 or public-sector environment
Working Conditions & Physical Demands
Work is primarily sedentary with periods of light activity. Essential functions may include walking or standing for extended periods; traveling to district schools and facilities; lifting and carrying materials up to 20 pounds; climbing stairs; bending; reaching; handling objects; and operating a computer and standard office equipment. The role requires effective communication and the ability to receive and process information through normal or aided vision, hearing, or other assisted means.
Work is performed in a professional office setting with frequent meetings, presentations, and collaborative work sessions, as well as occasional evening or extended-hour commitments. Duties may be performed with or without reasonable accommodation.
EQUAL EMPLOYMENT OPPORTUNITY
School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.
NONDISCRIMINATION COMPLIANCE COORDINATOR, the Office of Equal Opportunity Programs and Ombudservices, has been designated to coordinate compliance with: Equal Pay Act of 1963, Civil Rights Act of 1964, as Amended, Age Discrimination in Employment Act of 1967, Title IX – Education Amendments Act of 1972, Section 504 of Rehabilitation Act of 1973, Pregnancy Discrimination Act of 1978, and Americans with Disabilities Act of 1990. For additional information, please contact the District 11 Office of Equal Opportunity Programs & Ombudservices at 1115 North El Paso Street, Colorado Springs, CO 80903-2599, Phone: 719-520-2288, FAX: 719-520-2442
The following Board policies address nondiscrimination in District 11: AC, AC-R, GBA, GBAA, JBB, JBB-R
Salary : $22 - $26