What are the responsibilities and job description for the Office Operations Coordinator position at Colorado Key Real Estate?
About Us
We are a relationship-driven, community-focused real estate brokerage that thrives on collaboration, exceptional service, and making a meaningful impact. Our team is dedicated to guiding clients through every step of their real estate journey while staying engaged in the local community. We are looking for a warm, organized, and proactive individual to be the heartbeat of our office and help us maintain the high level of care we provide to both our clients and our team.
Who You Are
You’re a detail-oriented, people-first professional who loves keeping things organized and making sure everything runs smoothly behind the scenes. You thrive in a team environment, enjoy building relationships, and take pride in creating seamless experiences for both clients and colleagues. You care about the local community and get involved alongside the team with events.
What You’ll Do
- Be the Hub of the Team – Manage team calendars, coordinate meetings, and ensure we stay on top of community events and networking opportunities.
- Support Our Agents – Organize and maintain marketing materials, assist with open house preparation and coordination, and help keep listings up to date and coordinate timelines with contractors.
- Strengthen Client Relationships – Send thoughtful touches to past clients, helping us stay connected and show appreciation throughout the year.
- Engage with the Community – Help us participate in local events, sponsorships, and outreach efforts to strengthen our presence in Parker and beyond.
- Maintain Office Flow – Keep essential materials on hand, manage files, and handle administrative tasks to keep our brokerage running efficiently.
What You Bring
- A passion for building relationships and providing excellent service
- Strong organizational skills with the ability to juggle multiple tasks
- A proactive and team-oriented mindset—no task is too small when it helps the team succeed!
- Excellent communication skills, both written and verbal
- Understands and has used real estate CRM software, REColorado, and understand real estate.
- Prior real estate or administrative experience required.
⭐ Skills & Qualifications Required
- 2 years of real estate focused administrative, operations, or coordinator experience.
- Strong organizational and time management skills.
- Excellent communication and follow-up habits.
- Proficiency in Google Workspace (Docs, Sheets, Calendar)
- Experience with Canva, Adobe Express, or similar design tools.
- Ability to manage multiple projects simultaneously.
- High degree of professionalism, reliability, and discretion.
- Strong attention to detail and accuracy.
- Ability to anticipate needs and solve problems independently.
Preferred
- Familiarity with MLS platforms and real estate compliance systems.
- Event coordination experience.
- Understanding of CRM systems (FollowUpBoss)
- Clear understanding of social media platforms and simple scheduling tools.
Personal Qualities That Fit This Role
- Proactive self-starter who doesn’t wait to be told what to do.
- Calm, resourceful, and composed under pressure.
- Adaptable—enjoys variety and shifting priorities.
- Strong sense of ownership and responsibility.
- Creative eye for marketing and branding.
- Team player who supports agents and leadership with a positive attitude.
Why Join Us?
We’re more than just a real estate brokerage—we’re a team that values relationships, community, and making a difference. We understand work-life balance well and know the importance of family first and because of that offer schedule flexibility.
If you’re looking for a role where you can be part of something bigger, support an amazing team, and help create memorable experiences for our clients, we’d love to meet you!
Job Type: Part-time
Pay: $20.00 - $30.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $30