What are the responsibilities and job description for the Office Coordinator position at COLORADO CREDIT UNION?
Job Details
Description
GENERAL PURPOSE
The Office Coordinator will provide administrative and office management support for the credit union and the Executive Management Team. They will greet and direct guests, with enthusiasm, to the appropriate personnel. The Office Coordinator performs a variety of duties, including , responding to facility requests, conference room calendar management, office supply management, and miscellaneous administrative support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Lives CCU’s service standards and core values. Be the Advocate. Embrace Curiosity. Be Compassionate.
- Team Collaboration: Work collaboratively with other team members to support office projects and initiatives.
- Provide receptionist services at Colorado Credit Union’s Corporate Headquarters.
- Responsible for the corporate mail distribution and processing, including the administration of the express shipment process and inter branch courier service.
- Responsible for updating the expense software system, including adding and removing employees from the platform.
- Receives and distributes judgements, subpoenas, and bankruptcy notices to the appropriate department.
- Provide confidential administrative support for the Executive Management Team, including , expense reports and conference registrations. Provide administrative support for meetings as requested.
- Provide support in creating, maintaining, and posting of department procedures to CCU’s Knowledge Base.
- Management of office supplies, equipment, and inventory control.
- Act as the first point of contact for issues with facilities and landscaping, including being the primary contact with CCU’s janitorial company.
- Schedule maintenance, landscaping, and janitorial appointments as needed and assist with facilities management tracking system.
- Responsible for the corporate office facility key distribution and management.
- Assist with the annual third-party vendor due diligence process.
- Assist with the third-party bid process for maintenance repairs and equipment.
- First point of contact for scheduling CCU’s community room and other shared spaces for use both internally and for the community, including conflict resolution.
- Maintain and organize office files, records, and documents, ensuring they are easily accessible and up to date.Remain in compliance with all company, state and federal rules and regulations.
- Adhere to all service standards as outlined in the Credit Union’s policies and procedures.
- Perform special projects and other duties as needed or requested.
KNOWLEDGE, SKILL, AND ABILITY
Courtesy, tact, diplomacy, and attention to detail are essential elements of the job. Work involves personal contact with others inside and/or outside the organization. Pleasant with others on the job and displays a compassionate, cooperative attitude. Greets visitors, uses professional language, and relays information appropriately. Evaluates processes and discusses recommendations for improvement with the team. Proficient in the Microsoft 365 product suite.
EDUCATION OR FORMAL TRAINING
High school diploma or GED. Associate degree or equivalent training preferred.
EXPERIENCE
Two to three years of similar or related office management experience preferred. One to two years of working in a professional environment is required.
WORK ENVIRONMENT/PHYSICAL ACTIVITES
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will often be required to move around for the majority of the day. The employee must occasionally lift and/or move up to 25 pounds.
Additional Information
BENEFITS
This position is eligible for the following benefits:
- Medical/Dental/Vision Insurance
- Company Paid Life, Short-term Disability, and Long-term Disability Insurance
- 401k Employer Contributions & Match
- Annual Profit Sharing funded into the 401k
- Tuition Reimbursement (Max $5,250.00/annually)
- Paid Time Off
- Company Paid Holidays
- Work-Life Balance and Flexible Work Schedules
- Cross-Training and Career Development Opportunities
- Employee Recognition Program
- Monthly Commission Opportunities
- Annual Bonus Based on Company Performance
Salary : $5,250
