What are the responsibilities and job description for the Facility Coordinator position at Colliers International?
Make your next move an expert one.
At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
GENERAL SCOPE:
The Facility Coordinator will provide facility solutions for the client through work order management, and oversight of the preventative maintenance program with the support of vendor relationships. Additionally, the Facility Coordinator will support elements associated with contract management, accounts payable, budgeting, forecasting, reporting, meetings, tours, and emergency planning processes.
This role supports multiple client locations within an assigned greater Atlanta territory.
SPECIFIC FUNCTIONS AND RESPONSIBILITIES:
- Coordinate client scheduling needs related to meeting rooms through phone, email & personal interaction, which includes but is not limited to reserving rooms, generating work orders for dispatch to appropriate service provider, and offering suggestions for meeting arrangements.
- Responsible for greeting and directing guests to their destinations.
- Provide coordination and hosting support for meetings.
- Support the bidding process and assist the Client's Procurement Agent to ensure compliance with the Client's contractual policies and procedures.
- Monitor and maintain the facility maintenance work order system and prepare monthly reports for client on status of work orders and facility activity.
- Promote and foster positive relationships with client and FM team and track service calls as required.
- Assist with monthly and yearly management reports.
- Assist in facility accounting responsibilities.
- Maintaining high levels of service and productivity, providing back up coverage during the Facility Manager's absence.
- Other duties as assigned.
REQUIRED SKILLS, EDUCATION AND EXPERIENCE
- High school diploma/GED equivalent; bachelor's degree preferred
- 3 years of real estate property /facility management or related experience, or any similar combination of education and experience
- Proficiency with Microsoft Office Suite
- Strong organizational skills; detail oriented
- Excellent oral and written communication and presentation skills
- Ability to work with others well, give and take direction and to interface with decision makers in a professional manner and maintain confidential information
- Strong interpersonal skills
- Ability to work flexible schedule.
- Ability to handle a variety of work with minimal direction and supervision
- A strong team player, service-oriented attitude and unwavering positive outlook
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at canada.careers@colliers.com.