Property Administrator

Job Summary:

This position will support the property management department's initiatives by performing various administrative and supportive functions for the property management team.

Essential Job Duties:

·        Abstract leases

·        Prepare and distribute “Tenant Welcome” packages

·        Prepare and maintain property and tenant files, including property binders, Certificates of Insurance, W-9s, contracts, etc. Organize signage installation and removal at all properties

·        Maintain percentage rent file

·        Maintain tenant insurance file

·        Maintain stacking plans

·        Scan, mail, distribute, and file monthly operating reports

·        Miscellaneous typing and preparation of tenant merge letters, as well as various letters and documents as requested by the Property Manager

·        Prepare labels, envelopes, certified mail, and overnight packaging

·        Proposal preparation

·        Miscellaneous tenant and owner communication

·        Miscellaneous vendor communication, coordination, and guidance

·         Administer window and carpet cleaning programs at properties

·        Coordinate and plan tenant appreciation events

·        Work order system support for the Client Services Coordinator

·        Any other administrative support – misc. departmental correspondence, typing, mailing, filing, reporting, etc.

·        Prepare for and attend meetings with Property Managers, including maintaining the agenda, action items, and minutes. Ensure processes and procedures discussed in meetings are documented and implemented.

·        Assist Property Managers with MRI, including budget information and entry, and pulling reports

·        Track tenant rent payments in MRI

·        Place billing calls to tenants for rent payments, and prepare reports on call and email results for the Property Manager and owner.

• Support and carry out activities related to the company's core values of Service, Expertise, Community, and Fun.
• Other duties as assigned to aid in the successful and profitable operation of the organization.

Skills, Education, and Experience:

·        High School diploma required; college degree preferred.

·        Knowledge of commercial real estate and experience in commercial real estate is a plus.

·        Must be skilled with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

·        Property management software (MRI) knowledge is a plus.

·        Ability to understand and apply basic math skills.

·        Ability to make competent use of work-related equipment and materials.

·        Ability to remember information (e.g., policies and procedures) or locate resources to find information as needed.

·        Ability to communicate effectively and tactfully with others.

·        Ability to work with other team members as well as independently.

·        Ability to shift back and forth between two or more tasks.

·        Cooperative, team-oriented, patient, calm under pressure.

·        Ability to arrange things in a certain order (e.g., alphabetically, numerically).

·        Ability to produce results within an autonomous environment, within company guidelines, and have the flexibility to identify and respond to changes in priorities.

·        Strong written and verbal communication skills.

·        Belief and demonstration of company core values of Service, Expertise, Community, and Fun.

·        Ability to analyze and evaluate data and tasks to determine courses of action.

·        Strong administrative and customer service background is a must.

·        Broad understanding of financial terms and principles.

·        Self-motivated, with the ability to work unsupervised and prioritize workload.

·         Organized and detail-oriented.\

You can also apply on Paylocity: https://recruiting.paylocity.com/recruiting/jobs/Details/4120116/Colliers-International/Property-Administrator