Supervisor - Project Manager (Facilities Management)

Job Summary

Essential Functions

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Provides direction, guidance and assistance to employees, contractors, and work crews; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with staff as needed; assists with complex/problem situations and provides technical expertise.
Performs professional and technical work in supporting business applications including planning, design, analysis, implementation, integration, and management of technical systems for a Department/Division.
Ensures compliance with all applicable codes, laws, rules, regulations, standards, technologies, policies, and procedures; ensures adherence to established safety, security, and cyber-security procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets plans and specifications; research code books as needed; initiates any actions necessary to correct deviations or violations.
Consults with Department/Division management or other officials to review status of projects, review/resolve problems, receive advice/direction, and provide recommendations.
Plans, prioritizes, supervises, and oversees the work of staff members and consultants involved in the design, planning, scheduling, construction, specification development, and various activities during various stages of projects.
Recommends and assists with implementation of long- and short-term plans, goals, technologies, and objectives; evaluates efficiency and effectiveness of division operations, technologies, activities, systems, and procedures and recommends improvements or modifications; reviews proposed legislation to determine potential impact on current/future projects/programs; assesses and provides input regarding the impact of project activities on County public/private facilities.
Recommends, policies, and procedures by evaluating departmental/divisional outcomes; identifying problems; evaluating trends; anticipating requirements; understands current and future goals and ongoing issues to ensure project success.
Establishes schedules and methods for providing effective and timely project management support; develops project tracking and status reporting systems; prepares various reports on status of operations and activities.
Assists with development and implementation of divisional policies and procedures.
Assists with development and implementation of divisional budget; prepares and administers project budgets; prepares cost estimates; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
Review construction plans, designs, design reports, and specifications pertaining to projects; reviews design compliance with applicable laws, codes, and standards; ensures constructability of plans; conducts field checks of proposed designs; makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development.
Prepares project schedules, monitors progress of project in meeting established schedule.
Coordinates process for bidding and contracting of services; prepares Requests for Proposal (RFPs) for services as required; prepares bid packages; participates in negotiations of scope of services and fees for professional services agreements; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles contract language, including specifications package.
Coordinate acquisition and/or maintenance of required permitting; research federal, state, and local code requirements; coordinates efforts between multiple Divisions, co-applicants, and consultants to prepare application documents; develops programs and reports as required by permit.
Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors.
Manages projects during design and development phases; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors; monitors adherence to project schedules; provides technical assistance to projects management staff.
Conducts inspections, monitors work, and maintains records to ensure quality control; inspects quality of work and materials; coordinates final inspections with contractors and vendors; coordinates project acceptance with other County divisions or government agencies.
Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.
Provides technical advice, information, and assistance project management issues, design activities, and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving engineering problems, project development issues, or conflicts involving project participants; recommends solutions to problems.
Coordinates projects and work activities with other Divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work.
Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases.

Minimum Qualifications

Bachelor’s degree required.
Seven (7) years of related experience.
Candidates without a degree should possess four (4) additional years of related experience.
Fingerprinting required.

Supplemental information

Salary offers above the minimum pay grade may be considered based on qualifications.
Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.