Administrative Support Specialist II - GMCD - Domestic Animal Services

Job Summary

Provides responsible administrative and clerical support for an assigned division. Work involves preparing and processing varied administrative documents; preparing a variety of operational documents, forms, reports, records and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Essential Functions

• Performs a variety of administrative duties for the division to include preparing and/or processing budget, purchasing, payroll and accounting documents. Coordinates the preparation of budget development documents; tracks expenditures and revenues; and prepares budget amendments. Records and deposits monies received by the division.
• Prepares and/or reviews procurement documents to include bid specifications, invoices, contracts, etc. Oversees and/or performs data entry for purchase orders. Reviews and approves invoices and processes for payment.
• Prepares payroll documents; prepares and/or audits time sheets; and submits documents to payroll staff.
• Establishes and maintains division personnel files. Prepares Information Technology (IT) forms to enable new division employees to have access to the County information systems.
• Serves as liaison between assigned division and support services departments. Reviews and/or prepares executive summaries, ordinances, resolutions, requests for legal services and other documents. Prepares operational and program reports, correspondence, and other material upon request.
• Enters data into division databases, to include information from administrative functions and from operational/program activities.
• Reviews and summaries a variety of fiscal, statistical and administrative information. Prepares statistical summaries and narrative reports.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the division, its programs and services and the administrative support functions. Refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Orders office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

• Performs other related duties as required.

Minimum Qualifications

• High school diploma or GED.
• Two (2) years of related experience.
• Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.