What are the responsibilities and job description for the Administrative Support Specialist I - GMCD Code Enforcement position at Collier County, FL?
Job Summary
Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
Provides clerical and administrative support to an assigned Division. Work involves preparing a variety of documents such as operational and administrative forms, reports, records and summaries; entering data and retrieving information from division databases; maintaining automated and manual files; and assisting callers and/or visitors.
Essential Functions
- Prepares division records, reports and forms; prepares correspondence and letters; receives documents and/or retrieves information from drafts, summaries, databases or other source documents; and incorporates information into prepared materials; and proofreads for accuracy and completeness. Copies and distributes documents as appropriate.
- Prepares and processes hearing agendas, hearing notices, public notices; prepares and processes program/operational documents (permits, work orders, applications, agreements, deeds, project records, etc.); research, assemble and compile information needed to complete documents. Reviews and proofreads legal decisions and documentation.
- Establishes, updates and maintains information in automated information systems; enters operational, account, and/or program information into databases; retrieves data from databases; creates new spreadsheets/files; and purges old data; research information from databases as requested; generates reports, logs and listings from databases; may include scanning paper documents into digital database.
- Schedules hearings and pre-hearing meetings.
- Sets up equipment for in-person hearings, assists with exhibits.
- Receives and assists visitors and/or callers; provides information; and/or directs visitor/caller to appropriate staff member or Division.
- Prepares and maintains Division files and records to include files of Division correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other Divisions as necessary to complete Division records/files.
- Receives, dates and distributes incoming mail; prepares and proofreads outgoing mail.
- Supports a collaborative office environment and provides backup on priority tasks when team members are absent.
Minimum Qualifications
- High school diploma or GED required.
- One (1) year of related experience.
- Fingerprinting required.
Supplemental information
- Salary offers above the minimum pay grade may be considered based on qualifications.
- Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
- This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.