Powerschool Secretary

JobID: 672

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/15/2026

Location:
Northside Elementary School

JOB PURPOSE
Under occasional supervision, performs clerical and data processing duties of moderate variety and complexity to maintain accurate and up-to-date student records. Provides assistance to supervisor, coworkers, students and the general public as required. Reports to the Principal or Assistant Principal as assigned.

ESSENTIAL JOB FUNCTIONS

Enrolls new students; may give school tours to new and prospective students and family members.

Gathers and enters into computer all information that is essential to student information and record keeping, including but not limited to demographics, academics, attendance (including daily absences and tardies), report cards, schedules, funding information, homebound data, school lunch status, etc., using the automated school management system, PowerSchool; inserts student pictures into the PowerSchool system.

Adds and deletes students to/from proper class rolls and schedules.

Processes and records student transfers.

Enters, manages, verifies and responds to queries about all school-based student data for all reporting processes using the PowerSchool system.

Audits school files for EFA and EIA coding, ensuring the accuracy and consistency of information.

Generates and customizes computer forms and reports using a wide variety of software programs.

Coordinates the electronic transfer of student grades from teachers; collects grades from teachers in a timely manner; calculates GPA for honor rolls.

Coordinates the transfer of data between schools and the District. Ensures computer data security and integrity; maintains backups of files.

Closes out computer database for academic year and sets up new database for new academic year.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person.

Greets office visitors and performs customer/public service duties as required.

Performs other routine clerical functions, including but not limited to typing, copying and filing correspondence and other documents, processing mail, ordering and maintaining supplies, etc.

Responds to inquiries and requests for assistance in areas of responsibility.

Operates a variety of equipment, which include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, calculator, scanner, paper shredder, postage meter, etc.; uses clerical, computer and bookkeeping supplies.
Interacts and communicates with the immediate supervisor, co-workers, other school administrators and staff, District administrators and staff, parents, students, various outside organizations and professionals, and the general public.

Attends meetings, training, workshops, etc., as appropriate to enhance job knowledge and skills.

Performs special duties as related to assigned school.

Issues tardy passes and early dismissal forms.
Assists with dismissal at the bus and car lines as assigned.

Provides assistance and/or training to staff in the use of computers and software.

Performs related duties as required.

QUALIFICATIONS
Requires high school diploma or GED equivalent supplemented by two to three years of clerical or data processing experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver's license.