Administrative Program Coordinator

Collegiate School seeks an Administrative Program Coordinator for the Powell Institute for Responsible  Citizenship (PIRC). As an integral member of the PIRC team, the Administrative Program Coordinator will work closely with team members and other members of the Collegiate School community to strengthen the efforts of the Powell Institute for Responsible Citizenship in connecting Collegiate to the people and places of Richmond and the world. This person will be responsible for providing administrative support for all aspects of programming related to the Institute, including but not limited to arrangements for PIRC overnight travel programs, partner database management, and logistics for events and programs. This is a part-time (approximately 24 hours/week), 10-month, non-benefitted position reporting directly to the Director of the Powell Institute for Responsible Citizenship.

General Responsibilities: 

• Support the Director of Global Engagement by handling logistics related to overnight travel programs and international partner school teacher and student exchanges, including but not limited to documentation, reservations, communication, liaising with the business office, doublechecking for accuracy and document completion, etc. 
• Provide logistical support for PIRC team member-led programming and events, including but not limited to inventory management, budget support, transportation and catering reservations, printing, gifts and honorarium processing, and facilities requests. 
• Serve as an ambassador for Collegiate and PIRC through welcoming guests to campus and, on occasion, building relationships in the Richmond community via designated community events.
• Provide logistical support for the 4th, 8th, and 12th grade capstone programs such as the School’s annual International Emerging Leaders Conference (IELC).
• Manage and update the School’s community and global partner database, including but not limited to updating information with partners, working with faculty and staff on updating and utilizing the database, and liaising with the development office for partnership approvals.
• Provide administrative support to the Director of the Powell Institute for Responsible Citizenship  and the PIRC team in furthering the work of PIRC.
• Develop communications pieces that share the work of PIRC, including but not limited to impact reports, bulletin boards, etc. 
• Be willing to serve as a notary for the school community (training will be provided). 
• Be willing to serve as a driver of the Collegiate minibus for Richmond-area programming (training will be provided).

Successful candidates will possess the following qualifications and competencies: 

• Models the traits of a responsible citizen: Someone who is curious, considerate, and engaged in community
• Bachelor’s degree or equivalent combination of education and experience
• Strong oral and written communication skills
• Self-starter with the ability to work independently
• Experience in project management
• Consistent at meeting deadlines, using time effectively, and handling multiple assignments simultaneously
• Has a fine attention to detail
• Demonstrated technology skills, preferably including Google Workspace (Calendar, Gmail, Docs, Sheets, etc.)
• Ability to work flexible extended hours during peak program times (selected nights and weekends)
• Growth mindset–is receptive to giving and receiving constructive feedback
• Contributes positively to group morale and enjoys being a part of a collaborative team
• Interested in working with youth in an educational environment 
• Able to maintain confidentiality at all times

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate? 

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefits package (which includes free lunch!)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.