Part-Time Program Grant Manager, Career & Technical Education (CTE)

College of the Siskiyous

Part-Time Program Grant Manager, Career & Technical Education (CTE)

Job# 202200139

Salary: $53,821.00 - $68,179.00 Annually

Deadline:  Continuous 

Complete job description and application available online at: https://www.schooljobs.com/careers/siskiyous/jobs/5055191-0/part-time-program-grant-manager-career-technical-education-cte

Under the direction of an administrator or manager, performs a variety of complex and highly responsible administrative and program support activities for the Strong Workforce Program and Vocational and Technical Education Act grants; manages and develops CTE grant objectives; ensures initiatives, goals, and objectives related to the assigned grant are implemented in compliance with applicable federal and state guidelines and District policies and procedures.

College of the Siskiyous seeks applicants who possess the skills and qualities necessary to provide exceptional support to our diverse student body. We are committed to fostering an inclusive and equitable environment that reflects the richness of our community. If you share our commitment to social and racial justice and are passionate about creating a more equitable educational experience, we encourage you to apply.

DISTINGUISHING CHARACTERISTICS 

The Program Grant Manager, CTE leads and administers District-wide projects funded by a variety of CTE grants and categorical funding; administers and manages grant development, application process management and grant writing for key institutional grants; participates in college-wide planning process to ensure integration and alignment of grant and resource development efforts.

Key Duties & Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *.

• Performs research on federal, state, and local agencies, programs, foundations, and corporations to evaluate available grant opportunities related to the area of assignment. *

• Plans, organizes, tracks, and directs the implementation of Strong Workforce Program and Carl D. Perkins Vocational and Technical Education Act grant funds; allocates funds to eligible CTE programs; ensures compliance with District policies and procedures, federal guidelines and grant parameters. *

• Develops annual program plans; identifies current trends, legislation, and other modifications to grant function and parameters; ensures program compliance with changes. *

• Attends and participates in regional and state job related conferences, trainings, workshops, and special events. *

• Directs research and analysis to prepare, generate, update, and maintain a variety of narrative and statistical reports, records, and files related to grant program activities and assigned staff; directs, oversees, verifies, and submits complete required/mandated reports to comply with grant requirements. *

• Coordinates college CTE program Advisory Committees to meet the Carl D. Perkins Vocational and Technical Education Act and California Community College requirements. *

• Assists program coordinators with the development of annual grant requests, plans, and budgets; assists with program review and evaluation of CTE programs, as appropriate. *

• Prepares financial information related to CTE and college grants for project management and pass through of regulatory requirements to external agencies and organizations; completes and reviews all grant applications, audit reports, financial statements, and disbursements of funds in a timely manner. *

• Analyzes and verifies project expenditure estimates; makes recommendations for budget adjustments or augmentations; reviews all grant-related fiscal disbursements to ensure requests are appropriate and following established administrative and financial policies, procedures, and sound business practices; assists in preparing detailed budget documentation and records for external grant applications and requests. *

• Develops and establishes systems and processes to manage and review required grant reporting to ensure the District meets grant reporting requirements and timelines as set forth in grant documents. *

• Tracks and evaluates program statistics related to grant development; provides data and documentation necessary for grant applications, proposal development, justifications, and reporting purposes. *

• Participates in the District’s annual budget planning process; plans, prepares, and administers annual grant budget for the area of assignment. *

• Performs related duties that support the overall objective of the position.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

Bachelor’s degree in English, education, public administration, business administration, or related discipline; AND 

Three (3) years of experience in grant development, grant writing, or related experience;

Or

Any combination of education and experience which would provide the required qualifications for the position. 

Other Details

LICENSES AND OTHER REQUIREMENTS

Possession of an ability to obtain, a valid driver license, if driving is required as an essential responsibility of the position.

Travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.

KNOWLEDGE, SKILLS, AND ABILITIES: 

Knowledge of: 

• District and college policies, procedures, rules, and regulations related to the area of assignment.

• Principles, methods, and best practices of grant proposal development and grant writing for an educational institution.

• Federal state, and local laws, regulations, and court decisions applicable to the area of assignment.

• Management of college grant programs.

• Public sector and education institutional grants and funding sources.

• Fund development principles and practices.

• Laws, policies, rules, and regulations pertaining to various federal student aid programs.

• Applicable grant regulations, policies, and procedures.

• Budget preparation and control.

• California Education Code related to the area of assignment.

• Organizational operations, policies, and objectives.

• General functions, policies, rules, and regulations of a community college.

• Applicable codes, regulations, policies, procedures, and laws.

• Family Educational Rights and Privacy Act (FERPA).

• Record-keeping, record and file retrieval, filing, file sharing, and filing systems methods and techniques.

• Effective communication skills, both verbally and in writing.

• Modern office practices, procedures, and equipment.

• Correct English usage, grammar, spelling, punctuation, and vocabulary. 

• Interpersonal skills using tact, patience, and courtesy. 

• Operation of computers, software programs and applications, and hardware peripherals.

• Mathematic calculations.

• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Ability to: 

• Independently perform the essential responsibilities of the position.

• Write clear, structured, articulate, and persuasive proposals.

• Meet grant funding goals.

• Utilize databases and technology to effectively organize and efficiently manage large volume of grant information, data, and proposals.

• Create visually appealing presentations, reports, and grant proposals.

• Perform research using knowledge of foundation databases, publications, and search engines, and other appropriate tools.

• Receive feedback and edit proposals accordingly.

• Plan, organize, and direct the implementation of grant funds.

• Ensure compliance with District policies and procedures, federal guidelines, grant parameters.

• Provide grant services to appropriate participants in accordance with applicable policies and procedures.

• Facilitate and coordinate the operations of grant recruitment participants and employees.

• Analyze and evaluate program participation rates and practices.

• Develop and monitor budgets.

• Plan, coordinate, organize, and prioritize workload to meet schedules and timelines.

• Coordinate flow of communications and information as needed.

• Generate and prepare comprehensive reports related to the area of assignment. 

• Compose effective correspondence.

• Type or input data at an acceptable rate of speed.

• Answer telephones and greet the public courteously.

• Maintain a variety of records, logs, and files.

• Utilize a computer to input and/or extract data, maintain automated records, and generate computerized reports.

• Work independently with little direction.

• Direct and supervise the work of assigned staff.

• Communicate effectively both verbally and in writing.

• Determine appropriate action within clearly defined guidelines. 

• Add, subtract, multiply, and divide with speed and accuracy.

• Establish and maintain cooperative and effective working relationships with others during the course of work. 

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Salary : $53,821 - $68,179