Part-Time Program Assistant, Nursing

College of the Siskiyous

Part-Time Program Assistant, Nursing

Job# 202200146

Salary: $45,531.20 - $64,812.80 Annually

Deadline: FIRST REVIEW OCTOBER 6, 2025 - OPEN UNTIL FILLED 

Complete job description and application available online at: http://50.73.55.13/counter.php?id=309431

Under the direction of an administrator or manager, performs a wide variety of specialized program support services to assist students and faculty within the nursing program; performs a wide variety of duties and responsibilities specific to pre-licensure nursing education and compliance with healthcare agencies, state nursing boards, and operational student-focused requirements of the nursing program.

College of the Siskiyous seeks applicants who possess the skills and qualities necessary to provide exceptional support to our diverse student body. We are committed to fostering an inclusive and equitable environment that reflects the richness of our community. If you share our commitment to social and racial justice and are passionate about creating a more equitable educational experience, we encourage you to apply.

Key Duties & Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *.

• Performs a wide variety of administrative responsibilities in support of nursing program operations.

• Coordinates, creates, assembles, updates, and maintains files and records related to the program and enrolled students.

• Performs a variety of administrative activities, including but not limited to duplicates materials, composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, program reference materials and handouts, and consumer information; receives, answers, and directs phone calls and program-related emails to the appropriate department, program, or personnel; takes and distributes incoming messages and mail; schedules and coordinates department or program meeting arrangements. *

• Serves as the first point of contact on behalf of the program through various communication modalities, including but not limited to phone, email, and walk-ins; greets and receives visitors, the public, and potential program applicants; maintains program inventory and supplies, including warranty contact and maintenance scheduling on all simulation equipment. *

• Collects, compiles, and processes data for all state-required annual reports, including but not limited to Test of Essential Academic Skills (TEAS) Validation, • Board of Registered Nursing (BRN), Annual School Survey, Board of Vocational Nursing and Psychiatric Technicians (BVNPT) Annual Report, SB -1348, and California Department of Public Health (CDPH). *

• Sets up and maintains a database of confidential student and program files for all nursing programs; enforces confidentiality and protection of confidential files. *

• Answers a variety of questions related to both college enrollment and nursing program processes. *

• Ensures program and student documentation is collected and sent to each clinical facility representative as required by their clinical contract. *

• Recruits and assesses students to determine needs for academic and program support; makes recommendations and referrals to services and resources on and off campus; monitors and tracks student progress. *

• Assists in compiling and preparing data for the year-end reports for all nursing programs, college and nursing boards as needed. *

• Supports nursing program faculty, students, and staff as needed, including management of information to distribute to students and clinical instructors. *

• Operates various office machines and equipment, including but not limited to computers, printers, fax, and Scantron machines; provides work direction and training to student workers, student assistants, and/or short-term, temporary staff. *

• Schedules and coordinates application processes and procedures, including coordinating and setting application dates, assessment testing, receipt of new applications, orientations, and notifying students of application status. *

• Coordinates with Student Access Services (SAS) (formerly Disabled Student Programs & Services) office for student requiring accommodations; interprets, applies, and explains program and college services, policies, and procedures to students, staff, other schools, and community organizations and/or agencies. *

• Assists with budget planning, purchasing, requests for proposals from vendors and/or contractors, tracking and monitoring assigned budgets. *

• Updates and prints student, faculty, and clinical instructor handbooks, classroom, and program materials. *

• Prepares meeting materials for Nursing Program Advisory Council and serves as recording secretary; takes, transcribes, and distributes meeting minutes, as needed. *

• Assists in determining student eligibility for all nursing programs. *

• Communicates with outside agencies and organizations; maintains current contract(s) between biohazard waste disposal company and other contracted services with the District and/or nursing program. *

• Processes applications; verifies application materials for accuracy, completeness, and compliance; assists students with registration, course scheduling,  education plan updates, scholarships, graduation petitions, transcript evaluation, and other academic or enrollment processes. *

• Verifies all paperwork to ensure compliance with the nursing program clinical partners, including required background checks, immunization records, and other hospital requirements. *

• Assists in the preparation of program plans and reviews; monitors progress and developing intervention strategies to enhance student retention and academic success. *

• Works with clinical sites to ensure program compliance; maintains currency of all contracts with clinical facilities. *

• Attends and participates in staff meetings; may assist with the coordination and scheduling of meetings, agenda preparation, and taking and/or transcribing meeting minutes. *

• Designs and distributes program invitations, brochures, advertisements, posters, newsletters, and graduation programs; ensures maintenance of District brand standards; may collaborate with marketing to draft and publish external program materials. *

• Coordinates and attends local high school and college job fairs to promote programs; assists college with outreach activities, as requested. *

• Organizes and plans student orientation and pinning ceremonies. * 

• Communicates with internal and external Advisory Council members, via phone, mail, and email as needed. *

• Enters special requests into the applicable college database and follows up with submitted requests; enters and submits incident reports. *

• Serves as a point of contact to check out nursing program equipment including but not limited to laptops and locker requests. *

• Performs related duties that support the overall objective of the position.

Minimum Qualifications

EDUCATION AND EXPERIENCE:

Associate degree with coursework in healthcare or related discipline; AND

Two (2) years of experience providing administrative support to a vocational program,

 OR

Any combination of education and experience which would provide the required qualifications for the position. 

DESIRABLE QUALIFICATIONS: 

• Three (3) years of increasingly responsible experience supporting a specialized vocational program or department.

• Experience in a nursing or medical office environment.

LICENSES AND OTHER REQUIREMENTS

• May be required to possess or demonstration an ability to obtain a valid driver’s license, if driving is required as an essential responsibility of the position.

• May be required to travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.

Knowledge of: 

• District and college policies, procedures, rules, and regulations related to the area of assignment.

• Administrative support and services provided to programs for developing, retaining, and engaging students.

• California Education Code related to the area of assignment.

• Organizational operations, policies, and objectives.

• General functions, policies, rules, and regulations of a community college.

• Applicable codes, regulations, policies, procedures, and laws.

• Family Educational Rights and Privacy Act (FERPA).

• Record-keeping, record and file retrieval, filing, file sharing, and filing systems methods and techniques.

• Effective communication skills, both verbal and written.

• Modern office practices, procedures, and equipment.

• Computer software programs and applications, computer hardware, and peripheral equipment.

• Correct English usage, grammar, spelling, punctuation, and vocabulary. 

• Interpersonal skills using tact, patience, and courtesy. 

• Operation of computers, software programs and applications, and hardware peripherals.

• Mathematic calculations.

• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Ability to:

• Independently perform the essential responsibilities of the position.

• Learn, interpret, explain, and apply knowledge of college and department organization, operations, programs, functions, and special terminology used in the area of assignment.

• Prepare spreadsheets, records, files, graphs, charts, standard correspondence, and communications related to the area of assignment.

• Maintain confidentiality of private, medical, and personal program and student information.

• Plan, coordinate, organize, and prioritize workload to meet schedules and timelines.

• Coordinate flow of communications and information as needed.

• Generate and prepare comprehensive reports related to the area of assignment. 

• Compose effective correspondence.

• Type or input data at an acceptable rate of speed.

• Answer telephones and greet the public courteously.

• Maintain a variety of records, logs, and files.

• Utilize a computer to input and/or extract data, maintain automated records, and generate computerized reports.

• Work independently with little direction.

• Communicate effectively both verbally and in writing.

• Determine appropriate action within clearly defined guidelines. 

• Add, subtract, multiply, and divide with speed and accuracy.

• Establish and maintain cooperative and effective working relationships with others during the course of work.

• Demonstrate a sensitivity and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, and of staff and students with physical and learning disabilities.? 

College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation.

College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

Salary : $45,531 - $64,813