Student Life Coordinator

General Summary:

Under the supervision of the Dean of Student Affairs, the Student Life Coordinator coordinates student engagement activities, leadership development initiatives, and campus events that support student success and foster a vibrant campus environment. The position provides oversight and support for student organizations, the Student Senate, and Institutional Work Study (IWS) students while ensuring compliance with CMN policies, procedures, and cultural values. The Student Life Coordinator serves as the central point of coordination for student travel eligibility, ensuring all academic, conduct, and administrative clearances are completed through internal routing in accordance with CMN policies.

Principal Duties and Responsibilities:

The primary responsibility is student engagement and success; administrative functions support this mission. The provisions of the Student Life Coordinator duties include, but are not limited to:

1. Coordinate activities and events on campus, such as event planning and logistics.
2. Serve as the Student Senate Advisor, attend Student Senate meetings and sponsored events, and provide appropriate oversight to ensure activities and elections are conducted in a fair, equitable, and policy-compliant manner.
3. Assist with the training and coordination of campus ambassadors, student leaders, IWS students, club advisors, and peer mentors.
4. Verify eligibility, coordinate and oversee IWS students, providing ongoing feedback and formal performance evaluations each academic term.
5. Assist with the management and coordination of student life events and activities, including maintaining a master schedule of events and providing support at additional campuses or centers as needed.
6. Process all required paperwork for events and activities, including activity forms, vendor packets, and contracts, in accordance with institutional procedures.
7. Monitor student clubs’ and organizations’ budgets and process related financial and administrative documentation.
8. Review and facilitate all student travel documentation for student clubs and organizations as required.
9. Serve as the primary coordinator and verifier for student travel eligibility, acting as the single point of submission, review, and reconciliation for all student travel requests.
10. Coordinate internal eligibility clearances for student travel, including academic eligibility through Academic Affairs or the Registrar, library standing through Library Services, student conduct status through Student Affairs, and final approval through the Dean of Academic Affairs.
11. Maintain accurate records of student travel approvals, denials, reconciliations, and supporting documentation for compliance, audit, and reporting purposes.
12. Communicate travel eligibility decisions clearly and in a timely manner to students, advisors, coaches, and sponsoring departments.
13. Assist with updating the Student Activities Handbook and departmental publications.
14. Support event planning for Student Senate and CMN students.
15. Encourage advisors to engage their clubs and organizations in appropriate activities, competitions, and leadership opportunities.
16. Assist with ensuring accurate and timely communication of event information to the Student Life and Leadership team, Marketing and Communications, Information Center, Webmaster, and other designated campus platforms.
17. Support culturally grounded programming that aligns with the mission, values, and traditions of CMN.
18. Maintain confidentiality of student, employee, and institutional data, ensuring compliance with FERPA and CMN policies.
19. Perform other duties as assigned to support the mission and goals of CMN.

Job Specifications:

1. Minimum Requirements – Associate’s degree in Student Affairs, Education, Social Sciences, or a related field. Experience working with college students, in student life, student activities, or leadership development.

2.   Special Considerations – Ability to speak the Muscogee (Creek) language is preferable but not a requirement. Native American and Veteran preference.

Physical Requirements:

1. May be required to lift and carry up to 40 pounds.

Work Environment:

1. Cultural Context: Requires respect for Native American traditions, values, and protocols; fosters collaboration in a culturally rich environment.
2. Work Setting: Primarily office-based with regular movement throughout campus buildings, classrooms, and administrative spaces.
3. Stakeholder Interaction: Regular engagement with students, faculty, staff, and visitors.
4. Physical Demands: Involves sitting, standing, lifting, and carrying; requires mobility in various campus environments.
5. Safety Focus: Adheres to CMN safety protocols and proper handling of equipment.
6. Collaborative Atmosphere: Works closely with the Student Affairs team in a cooperative, supportive environment.
7. Environmental Conditions: Works in climate-controlled settings with occasional outdoor movement between buildings.
8. Mission-Focused: Supports the tribal college's mission by maintaining effective technology systems that respect cultural values and traditions.
9. Schedule: May occasionally require evening or weekend hours.

Licensure (if appropriate):  Valid Driver's License.

Disclaimer:

The College of the Muscogee Nation (CMN) provides this job description as a general overview of the duties, responsibilities, and qualifications required for the position. Employment with CMN is at-will, meaning that either the employee or the employer may terminate the employment relationship at any time, with or without cause or notice, unless otherwise specified in an employment contract. This description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. CMN reserves the right to modify or amend this description as necessary.

CMN is committed to fostering a diverse and inclusive work environment. As an Equal Opportunity Employer, CMN does not discriminate against any employee or applicant based on race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other category protected under applicable law. Reasonable accommodations will be provided to qualified individuals with disabilities to enable them to perform essential job functions.

As a tribal college, CMN operates under the sovereign authority of the Muscogee (Creek) Nation. Employment is governed by tribal law, with federal and state laws applying where appropriate. All compensation, benefits, and job duties are subject to change at the discretion of CMN and in alignment with institutional needs and priorities. By applying for employment with CMN, applicants acknowledge and agree to the terms outlined in this disclaimer.

Public Relations:

Essential attributes of any employee of the CMN, along with the official performance of duties, are personal appearance and public relations. Each employee is expected to make every effort to be well-informed about the institution, pleasant, courteous, and cooperative. As an employee, you are expected to act in a manner that commands the respect of all personnel and students.