What are the responsibilities and job description for the Event Planning Manager position at College Football Hall of Fame?
Reporting to the Director of Event Sales, the Event Planning Manager will be responsible for the successful planning, coordination, and execution of events at the Hall. The ideal candidate will have a passion for event management, strong organizational skills, and the ability to thrive in a fast-paced environment. The Event Planning Manager will work in tandem with the Event Operations team and other internal departments to ensure that all client needs are fulfilled.
Role, Responsibilities, and Key Performance Areas:
- Lead all aspects of event management, from initial planning to on-site execution and post-event follow up
- Serve as the primary point of contact for clients and internal/external partners, including third-party vendors such as catering, AV, security, and custodial teams – treating each with a high level of professionalism and responsiveness
- Coordinate event logistics, including venue setup, vendor management, staffing, and on-site troubleshooting
- Work closely with the sales and marketing teams to align event objectives and ensure seamless execution
- Proactively present and recommend enhancements and upsell opportunities that align with client needs and exceed expectations, including:
- Enhanced AV packages
- Themed décor or branding opportunities
- Food and beverage upgrades
- VIP experiences or guided tours
- Extended time blocks or premium spaces
- Develop and manage event timelines, budgets, and reporting metrics
- Supervise and mentor event coordinators and support staff
- Ensure all events align with brand standards and deliver a high-quality experience for attendees
- Assist in organizing travel arrangements for Hall of Fame members attending special events throughout the year
- Other duties as assigned
Knowledge, Skills, Attributes and Abilities:
- Excellent interpersonal and communication skills
- Resourceful, innovative and proactive approach to event execution
- Exceptional attention to detail and organizational skills
- Working knowledge of local and regional markets, venue operations and events operations standards
- Ability to work in a fast-paced environment managing multiple projects at any given time with competing deadlines
- Ability to effectively evaluate risks and liabilities of special events and communicate with event operations
- Proficiency in Microsoft Office suite and event management software (i.e. Tripleseat)
- Ability to work traditional and non-traditional hours (nights, weekends and holidays as necessary)
Education & Experience:
- Bachelor’s degree preferred
- A minimum of 3 years related event planning experience required – preferably within the Atlanta market
Physical Requirements:
- Frequently required to sit, stand, and walk
- Must be able to lift and move up to 25-50lbs occasionally
Atlanta Hall Management, Inc. operates the national College Football Hall of Fame which was established by the National Football Foundation in 1951 to immortalize the greatest players and coaches as role models to inspire future generations and preserve the rich history and traditions of the game. Relocated to Atlanta in 2014, the non-profit organization focuses on its mission to inspire and entertain by celebrating the passion, traditions and legacy of college football and its greatest players and coaches and provides visitors with a highly immersive, interactive and engaging experience.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.