Office Manager

Job Description:

We are seeking a dynamic and detail-oriented Office Manager to handle the day-to-day administrative and operational activities of our organization. This role is essential in ensuring a productive, organized, and positive workplace environment. The ideal candidate is proactive, adaptable, and thrives on keeping operations running seamlessly across departments.

Responsibilities:

• Manage and oversee all daily office operations to maintain efficiency and organization.
• Act as the central point of contact for internal and external communications, providing prompt and professional responses.
• Support the leadership team with scheduling, documentation, and general administrative tasks.
• Maintain and organize company records, reports, invoices, and other key documentation with a high degree of accuracy.
• Monitor office supply levels, coordinate purchases, and manage vendor relationships to ensure cost-effective procurement.
• Assist with human resources activities, including onboarding, employee records, and staff communications.
• Prepare reports, data summaries, and presentations to support decision-making processes.
• Identify and implement process improvements to streamline office operations and enhance team productivity.

Qualifications:

• 2–5 years of experience in office administration, coordination, or management.
• Bilingual proficiency in English and Spanish (required).
• Excellent verbal and written communication skills in both languages.
• Strong command of Microsoft Office Suite and general administrative tools.
• Basic understanding of bookkeeping and record management.
• Exceptional organizational, time management, and multitasking abilities.
• Reliable, self-driven, and comfortable working in a fast-paced environment.
• Previous experience in the construction or service industry is a plus.

Education:

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Additional coursework or certifications in administration, accounting, or HR are considered an advantage.

Perks & Benefits:

• Competitive salary based on experience
• 401(k) with company match
• Health, Vision, and Dental Insurance
• Paid Time Off & Holiday Pay
• Recognition programs and performance bonuses
• Opportunities for continuing education and career growth

At Colleague, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Colleague promotes individuals solely based on qualifications for the position to be filled.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Work Location: In person

Salary : $65,000 - $70,000