What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Collaborative Healing?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle a variety of administrative tasks, and support office management functions with enthusiasm and precision. Your proactive approach and excellent communication skills will help streamline daily operations, enhance customer support, and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise in a vibrant workplace.
Responsibilities
- Greet visitors, clients, and vendors warmly, directing them appropriately while maintaining a professional front desk presence
- Operate multi-line phone systems with courteous phone etiquette, screening and routing calls efficiently
- Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Outlook
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
- Handle incoming and outgoing correspondence, including emails, mailings, and courier services
- Provide administrative and operational support to the Clinical Director, including calendar management, task coordination, light bookkeeping, and assistance with day-to-day priorities to ensure efficient workflow and execution of responsibilities.
Qualifications
- Proven office experience with strong clerical skills including data entry, filing, and document proofreading
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional customer service skills combined with professional phone etiquette and active listening abilities
- Personal assistant or medical receptionist experience is advantageous for calendar management and client support tasks; familiarity with front desk procedures is essential
Join us to be part of a collaborative team that values professionalism, efficiency, and exceptional service! This role is perfect for motivated individuals eager to grow their administrative career while making a positive impact every day.
Pay: $17.00 - $20.00 per hour
Work Location: In person
Salary : $17 - $20