Operations Analyst – Wealth Management

Department: Operations

Reports To: COO

FLSA Status: Exempt

Position Summary

The Operations Associate supports key operational functions across trading, reporting, data integrity, and account management. You’ll work directly with the leadership team to ensure smooth daily operations, accurate client reporting, and a consistent high‑quality experience for both advisors and clients.

This role is ideal for someone who enjoys problem‑solving, process improvement, and working in a boutique, high‑touch environment.

Key Responsibilities

Trading & Investment Operations

• Execute trades across custodial and trading platforms
• Monitor and resolve trade issues; ensure timely and accurate settlement

Data Management & Reconciliation

• Maintain accurate data across portfolio reporting systems, CRM, and custodial platforms
• Reconcile transactions, cost basis, and holdings across all client accounts

Account Administration

• Support account setup, transfers, and data feed management
• Ensure accounts are correctly linked and updated across systems

Reporting & Internal Support

• Prepare and distribute quarterly performance reports
• Support advisors and internal teams with ad‑hoc operational projects
• Work with compliance resources to maintain required documentation and operational standards

Process Improvement

• Identify and implement improvements to enhance operational efficiency and accuracy
• Contribute to refining the firm’s operational infrastructure as the organization grows

Who Will Thrive Here

• Operations professionals who value precision and high‑quality work
• Individuals who enjoy being central to a firm’s daily workflow and client infrastructure
• Those who excel in small‑team, high‑standards environments
• Candidates who take ownership, think proactively, and enjoy improving processes

Qualifications

• 2–6 years of operations experience in a financial advisory or wealth management setting
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication
• High integrity, discretion, and a client‑first mindset
• Proficiency with Microsoft Office
• Experience with custodial platforms (e.g., Schwab Advisor Center)
• Familiarity with CRM or reporting tools (e.g., Wealthbox, Addepar)
• Bachelor’s degree in business, finance, or related field
• Interest in financial planning or investment management concepts
• Comfort with in-office setting (4 days in office, 1 day remote)

Compensation

• $85k Salary plus bonus commensurate with experience
• Health, Dental, Vision, 401k
• Unlimited PTO

Collaborative Capital Advisors is an Equal Opportunity Employer committed to building a diverse and inclusive workplace where all team members can contribute to their full potential.