Contract Coordinator

To Discuss more about this job opportunity, please reach out to Anwesha Mohapatra (LinkedIn URL -Anwesha Mohapatra - Collabera | LinkedIn), email your updated resume at Email - anwesha.mohapatra@collabera.com. Thank you!

Pay Range: $30/hr to $32/hr

Job Title: Contract Coordinator II

Location: North Chicago, IL 60064

Work Type: Hybrid

Contract Duration: 06 months with possible extension

Job Summary:

• The Contract Coordinator II will support R&D Procurement activities by coordinating contract integration, assignment notices, procurement requests, and contract lifecycle data management.
• This role will partner closely with R&D Contract Operations, Legal, Procurement, Finance, Compliance, and business stakeholders to ensure timely and accurate completion of contract activities.
• The position requires strong organizational skills, attention to detail, proactive communication, and the ability to manage multiple priorities in a dynamic environment.
• The ideal candidate will have experience supporting contractual, procurement, clinical research, or legal related activities within a cross functional environment.

Key Responsibilities:

• Prepare and coordinate assignment notices for R&D Procurement activities in a timely and accurate manner.
• Manage priorities and provide regular project status updates to stakeholders and management.
• Coordinate shopping cart and purchase order request activities with relevant stakeholders.
• Assist with mapping and transition of purchase orders from legacy systems.
• Enter and maintain accurate contract information and supporting documentation within the contract lifecycle system.
• Track contract assignments and ensure activities are completed according to applicable country timelines.
• Support contract negotiation activities for clinical study agreements, confidentiality agreements, master agreements, investigator initiated agreements, service agreements, amendments, and other procurement agreements.
• Collaborate with Legal, Procurement, Finance, Compliance, and R&D stakeholders to resolve issues and maintain project progress.

Required Qualifications:

• Bachelor’s degree or equivalent work experience.
• At least 3 years of experience in clinical research, business operations, contract management, or budget management
• Strong organizational and planning skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Ability to work effectively in a dynamic and changing environment.
• Strong critical thinking, negotiation, tact, and diplomacy skills.
• Proactive approach with a strong sense of urgency and goal orientation.

Preferred Qualifications:

• Contractual or paralegal experience.
• Experience working with clinical study agreements, confidentiality agreements, master agreements, investigator initiated agreements, or service agreements.
• Experience supporting legal, compliance, regulatory, or procurement activities within clinical research.
• Experience working in a global and cross functional environment.
• Experience with line or matrix management.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)