What are the responsibilities and job description for the Administrative Assistant position at Collabera?
Client : Educational
Job Title : Administrative Assistant
Location : Stanford, CA 94305 - Onsite Role
Duration : 6 Months (Extension / Conversion will be based on performance)
Pay Rate : ($24-$26.50) hourly
Shift timing / schedule : 7 AM– 4 PM
Description : Requirement :
Administrative experience in calendaring, inventory management, or similar roles.
- Smartsheet, Excel (VLOOKUP, formulas) experience .
Technical Background :
Proficient in data entry and system setup.
Understanding of asset and vendor management practices.
Experience with MS Excel and Smartsheet, including advanced functions like VLOOKUP.
Document Handling :
Scan, rename, upload, and email elevator paperwork, fire testing reports, and other compliance documents.
Ensure accurate labeling and filing according to standardized naming conventions.
Maintained detailed records of sent items and created a central repository for easy retrieval.
Error Reduction :
Develop and use a quality control checklist to verify accuracy at each step.
Periodically review document management practices to minimize errors.
Coordination : Duties :
Scan, upload, label, file, and email documents accurately and efficiently.
Gather and organize initial data from existing records and stakeholders.
Create structured systems (databases, calendars, and folders) for tracking and scheduling.
Use MS Excel and Smartsheet for efficient data management, including VLOOKUP functions.
Test and refine tracking and compliance processes.
Provide weekly updates on progress and identify areas for improvement.
Salary : $24 - $27
