What are the responsibilities and job description for the Shuttle (Cruiser) Driver and Administrative Department Coordinator position at Colgate University?

Posting Details

Position Information

Job Category	Support Staff
Position Title	Shuttle (Cruiser) Driver and Administrative Department Coordinator
Full Time/Part Time	Part Time
Division	Dean of the College
Department	Transportation Department
Work Arrangement type	On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range	$22.00-$23.00
Professional Experience/ Qualifications	Must meet 19-A qualifications. Must submit and pass a DOT physical examination. Must have at least three years of driving experience. Employment is contingent upon completing a thorough background check, including employment history and a criminal record check. Pre-employment and continued random drug screening will be required. Must complete recertification requirements as needed. Excellent customer service and communication skills.
Preferred Qualifications	Familiarity with two-way radio communications. Experience with productivity applications (e.g. MS Office, Concur, EMS, CMS, and Google) to include: collecting, updating, formatting and organizing moderately complex data such as sorts, filters, charts, pivot tables, all basic to intermediate level formulae, table of content formatting, mail merges, track changes, and other similar features. Schedule flexibility and ability to work various events during evenings, weekends, and holidays.
Education
Certifications	A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required. Must possess and be able to maintain a valid Commercial Driver's License (CDL) Class C in good standing with P endorsement (required); having P and S endorsements is preferred.
Offer Determination	When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements	Requires the ability to: Sit for extended periods. Lift, push, pull, and carry tools, objects, or equipment above shoulder level without assistance. Climb stairs. Reach above head and below knees, including bending, twisting, pulling, and stooping, as well as standing for extended durations. Must be able to lift and carry up to 50 pounds daily to fulfill work-related responsibilities. This position is deemed essential under the University's Essential Personnel Policy.
Other Information	This position is deemed essential under the University's Essential Personnel Policy.
Benefits	Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement	Colgate provides a free shuttle service around Hamilton and the university campus, open to students and the public.
Accountabilities	This role is 50% in-office administrative work and 50% driving duties. Shuttle (Cruiser) Driver Drive and operate a shuttle, bus, or van to safely and courteously transport passengers around campus and throughout the Village of Hamilton. Adhere to all local, state, and federal traffic regulations while following and enforcing safety procedures. Follow emergency procedures, including for mechanical failures, accidents, and medical emergencies. Operate vehicles while adhering to University policies and procedures. Conduct vehicle inspections as required by department policy and DOT regulations. Operate vehicle communication systems within the guidelines of University policies. Comply with all applicable federal and state regulations regarding the operation of commercial vehicles. Clean and fuel shuttle, bus, or van as part of daily duties and as directed by the supervisor. Maintain scheduled routes to establish time and mileage. Immediately notify the supervisor of changes/delays. Record and report incidents/problems through appropriate procedures established by the department, including accidents and mechanical concerns. Provide information to students, faculty, and staff members regarding the shuttle service program. Attend all required University, federal, and state regulatory in-service trainings and meetings. Maintain CDL and all applicable certifications and endorsements (including regular physicals, recertification training, and examinations). May occasionally take on dual roles, which include driving the bus/shuttle and handling dispatch duties, such as answering phones and coordinating schedules, as needed to support departmental requirements. Additional opportunities may include outings and on-demand trips outside of shuttle hours, providing transportation to and from (including but not limited to) the Utica and Syracuse bus and train stations, as well as Syracuse airport. Other job-related duties as assigned. Administrative Department Coordinator Responsibilities include the coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment. Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports. Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc. Responsible for all aspects of planning and execution of department events and functions, including travel arrangements. Monitor departmental budgets and report on status, variances, and potential issues. Responsible for building and/or room scheduling and service requests, as required. Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry. May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Posting Detail Information

Requisition Number	2026S022Posting
Temporary	No
Work Schedule	This is a 10 month position. Typical schedule: Thursday - Sunday 4:00pm - 2:30am Schedule provides flexibility and requires the ability to work various events during evenings, weekends, and holidays.
Job Open Date	02/24/2026
Job Close Date
Open Until Filled	Yes
Special Instructions Summary
EEO Statement	The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act	CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you currently a Colgate employee?
- Yes
- No
* Have you ever been a Colgate employee?
- Yes
- No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
* Are you at least 18 years of age?
- Yes
- No
* Please let us know how you heard about this position.
- Albany Times Union
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- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
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- LinkedIn
- Mid-York Weekly
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- Oneida Daily Dispatch
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- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
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- WomenLeadersinCollegeSports.com
- Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.
(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Salary : $22 - $23

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