What are the responsibilities and job description for the Firm Administrator position at COLES & BODOIN LLP?
Accounting firm in Needham, MA is currently seeking a Firm Administrator for a 20-person office.
The ideal candidate would be responsible for a variety of functions, including Payroll, Human Resources, Benefit Administration (PTO, health dental, life, LTD, and 401K Plan), billing, QuickBooks accounts payable, IT support and manage our e-filing system.
Ensure compliance with all applicable federal and state tax laws.
Computer background with trouble shooting experience.
Must maintain highly confidential information.
Self-starter with strong attention to detail.
Proven ability to act independently.
Experience with payroll database and payroll practices preferably Paychex, solid
computer skills, including MS Office.
Direct Responsibilities:
- Serve as Payroll Administration
- Maintain personnel files
- Annual benefits review
- Audit all benefits invoicing
- Main contact for vendors for equipment and supplies
- Serve as firm liaison with IT tech support
Required Skills:
Highly organized
Detail oriented
Maintain strict confidentiality
Conflict resolution skills
Advanced computer skills - MS Office (Outlook, Excel, Word) and strong
troubleshooting skills
Ability to multitask effectively
Qualifications:
- Bachelor's degree or equivalent experience. Experience in a CPA environment a plus
- Experience: two years preferred in most disciplines
- Payroll, human resources or tax background
- Ability to be flexible with extra hours during tax season, or equipment or software upgrades in order to meet deadlines
- Strong verbal, written communication skills
- Ability to negotiate service contracts
- Ability to learn and grasp new procedures and system changes
Benefits include vacation, health, dental, life, and long-term disability insurance as well
as paid time off.
Job Type: Full-time
Pay: $80,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $80,000 - $120,000