Executive Assistant

Are you the person everyone relies on to keep things organized, on time, and moving?

Do you thrive in a fast-paced environment where no two days look the same?

Do you love being the right hand, the one who keeps everything (and everyone) on track?

If that sounds like you, keep reading:

We are seeking a highly organized, proactive Executive Assistant to serve as the right hand to the team owner, John Coleman. This is a high-trust role for someone who enjoys being deeply involved in the day-to-day rhythm of a growing real estate business and helping keep both the leader and the team focused and accountable.

This position requires someone with a servant’s heart who genuinely enjoys supporting others and handling the details that keep the business running smoothly.

The ideal candidate is proactive, detail-oriented, and persistent. You don’t wait for things to happen; you follow through. If a response is needed, you’re comfortable calling, texting, and emailing until you get clarity, because you understand that momentum in business depends on follow-through.

Compensation:

• Base salary of $60,000 - $70,000
• Paid Time Off
• Bonus Potential
• Growth Potential

$60,000 - $70,000 yearly

• Serve as the right hand to the owner, managing priorities, tasks, and deadlines
• Own email and communication flow: respond, organize, and follow up
• Organize commitments, meetings, and key initiatives to keep everything on pace
• Coordinate schedules, appointments, and team priorities
• Support client experience throughout real estate transactions
• Assist with listing prep, marketing materials, and client communications
• Help plan and execute events, projects, and team initiatives
• Maintain organized systems, databases, and files
• Identify gaps, solve problems, and keep operations running smoothly

• 2–3 years of administrative, executive assistant, or operations support experience (inside or outside of real estate)
• Real estate experience preferred but not required for the right candidate
• Must be able to work in person and thrive in a fast-paced, team-oriented environment
• Highly organized, structured, and detail-oriented with strong time management skills
• Strong sense of accountability, prioritization, and follow-through
• Confident communicator who is comfortable speaking up and helping others stay accountable to their commitments
• Persistent and proactive, you follow up until things are completed and resolved
• Able to identify problems early, escalate when necessary, and help find practical solutions
• Hardworking, responsive, growth-minded, and committed to continuous improvement
• Systems-savvy and comfortable learning new tools and technology quickly

Coleman Residential is a high-performing, client-focused real estate team committed to excellence, innovation, and delivering exceptional experiences. We work every day to get better, and we’re looking for a team member who can help accelerate that growth. We value accountability, continuous improvement, and a structured approach to operations, ensuring our team consistently exceeds expectations.