Administrative Assistant

Our 106-year-old family-owned company has an opening in our corporate office in Fargo for a people friendly, talented, and multitasking Administrative Assistant to help 8 middle and senior level managers with various projects and responsibilities related to the operation and administration of our 11 locations, 220 employees and 4 divisions. Our company presently services customers across the United States and some regions of Canada.

Here is how an Administrative Assistant for our corporate office contributes to our team:

Responsibilities

• $21-28/hour depending on experience and software knowledge. Possible sign on bonus. Three raises likely in first 12 months with excellent performance.
• Normally 8am – 5pm Monday – Friday – occasional overtime as needed evenings or Saturdays.
• Supporting day-to-day operations by performing administrative tasks for managers, department heads, and staff.
• Maintain employee phone lists, producing draft and final emails/memos.
• Occasionally back up our receptionist and take messages for managers, department heads, and staff.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
• Setting up periodic sales meetings, including room reservations, facility selection, travel arrangements, arranging for catering, registration of staff and guests, and distributing information.
• Set up fun activities for key holidays and United Way fundraising etc.
• Arranging travel, hotel, and car reservations and preparing travel itineraries for staff as needed.
• Ordering office supplies for departments as requested or needed.
• Occasionally assisting with mail distribution and courier requests.

Qualifications

• High school diploma.
• Associate or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 3 years of experience in an administrative role for a profit-oriented business.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to maintain confidentiality when dealing with confidential information.
• Ability to effectively manage difficult situations and remain calm under pressure.
• Pleasant personality and very likeable.
• Ability to create, edit, proofread, and format documents/presentations.
• Advanced skills in Word, Outlook, PowerPoint, Excel, Adobe, and other programs.

Must be able to pass a pre-employment background check.

Job Type: Full-time

Pay: $21.00 - $28.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Do you have experience in planning meetings/events on a medium - large scale?
• Are you currently working?

Experience:

• Administrative Assistant: 3 years (Preferred)

Language:

• English (Required)

Ability to Relocate:

• Fargo, ND 58102: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $28